Administrative Assistant To Executive, Sports

Job Description

Administrative Assistant to Executive, Sports

The Department

CAA Sports represents more than 1,000 of the world's best athletes in football, baseball, basketball, hockey, soccer, tennis, action sports, and golf, in addition to coaches and other pre-eminent personalities. Beyond on-field athlete representation, CAA provides unique opportunities for clients off-field, in areas including endorsements, licensing, speaking, philanthropy, video games, and digital. CAA Sports also works in the areas of broadcast rights, corporate marketing initiatives, hospitality, trademark licensing, and sports properties for sales and sponsorship opportunities, and oversees the development, design, and construction of major sports stadiums and arenas globally.

The Role

CAA Sports is seeking an Administrative Assistant to support the Executive who oversees departmental operations, marketing and client management for the Basketball department. This Administrative Assistant will provide support to this Executive, manage their day-to-day needs and will be a resource to the department as a whole. This department focuses on client recruiting & development, marketing, client servicing and contracts. The ideal candidate should demonstrate excellent organizational, communication, customer service and multi-tasking skills.

Responsibilities
• Provide administrative support and general office management tasks to ensure efficiency of day-to-day operations
• Answer phones, respond to emails, manage schedules and coordinate internal and external facing meetings
• Schedule travel arrangements such as booking flights, cars, and hotel reservations
• Arrange for and take notes during client facing meetings
• Preparing and manage expense reports to ensure timely reimbursements
• Utilize internal applications to track data, conduct research and stay up-to-date on industry news
• Communicate with internal and external stakeholders including colleagues, clients, teams, leagues and brand partners to ensure smooth flow of projects
• Assist with special projects and research as assigned
• Support departmental projects as needed

Qualifications
• 1-3 years of administrative experience
• Past Assistant experience is highly preferred
• High level of customer service
• Ability to navigate Microsoft Office Suite
• Ability to work well under pressure
• Ability to meet tight deadlines and manage multiple projects
• Strong interpersonal skills
• Ability to understand and maintain confidentiality
• Team oriented and able to communicate and collaborate with employees at all levels
• BA/BS Degree preferred, not required
• No prior experience or background in Basketball is needed

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Jobcode: Reference SBJ-gqnk39-3-134-104-173-42 in your application.