Human Resources Coordinator

Job Description

About ASCAP

The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than 960,000 songwriters, composers and music publishers, and represents some of the world's most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the US that operates on a not-for-profit basis. ASCAP licenses a repertory of over 19 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com , on X and Instagram @ASCAP and on Facebook .

# # #

Job Overview:

The Human Resources Coordinator is responsible for general HR administration, with a focus on support in maintaining employee records, new hire onboarding and orientation, and supporting special HR projects.

Areas of Responsibility:
• Prepare and maintain accurate employee files
• Update and maintain employee data in the HRIS system
• Update and maintain the ASCAP Organizational Chart
• Manage and track internal document processes (payroll processing, approval to hire forms)
• Manage the employee onboarding processes including administering background checks, sending offer letters, managing pre-employment communications, coordinating and filing new hire paperwork, conducting New Hire Orientation on each new hire's first day of employment, assigning appropriate trainings and licenses, managing I-9 verifications, and collaborating with management as needed
• Maintain an up-to-date onboarding presentation to utilize during in-person and virtual New Hire Orientation, which serves to educate new hires on ASCAP processes, benefits, systems, and more
• Organize and schedule monthly informational onboarding sessions in collaboration with each department
• Conduct regular I-9 audits to ensure compliance
• Submit and review employee background checks
• Complete employee verification requests
• Oversee semi-monthly Payroll administration
• Submit semi-monthly payroll changes to the Payroll department
• Conduct semi-monthly audits of various payroll/benefits changes
• Submit HR/benefits bills for payment; manages the HR bills and invoices in Concur
• Manage commuter benefit plan funding file and deductions on a monthly basis
• Respond to employee requests and questions; direct employees to the appropriate individuals in the HR department
• Assist with the creation and distribution of anniversary letters
• Ensure company swag is appropriately stocked and order as needed
• Ensure HR department's office supplies are appropriately stocked and order as needed
• Manage annual HR calendar highlighting key processes for the department
• Provide general administrative support to the HR team, as needed
• Special projects as necessary
• Support employee culture initiatives such as Take Your Kids to Work Day, social hours, and employee holiday events

Qualifications and Requirements:
• Bachelor's degree in Human Resources or related field preferred
• Previous HR/internship experience preferred
• Excellent time management and organizational skills
• Exceptional attention to detail
• Ability to prioritize work effectively and multitask
• Strong verbal, written and interpersonal communication skills
• Demonstrated strengths in taking initiative and follow-through on tasks and projects to completion
• Ability to maintain confidentiality and execute tasks with tact and discretion
• Approachable and helpful to ASCAP team members
• Strong proficiency in Microsoft Office Suite including Word, PowerPoint and Excel
• Ability to work and communicate effectively with all levels of employees including Senior Management

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:
• A choice of either network only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out of network provider options
• Immediate eligibility for 401(k) participation with an employer provided match
• An additional Employer paid retirement savings program regardless of your participation in the 401(k) Plan
• Generous time-off policy
• Health care and dependent care flexible spending accounts
• Short term disability Insurance/salary continuation and Long term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Supplemental and dependent life insurance options
Occasional travel for in-person meetings may be required.

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.

As a condition of employment, ASCAP requires all employees to be fully vaccinated (including a first booster) against COVID-19. ASCAP will make reasonable accommodations for those who are unable to obtain a COVID-19 vaccination, where required by federal, state and local law, and in accordance with ASCAP's policies.

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.

The anticipated base salary range for this position is $50,000 to $60,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Jobcode: Reference SBJ-rzvjv2-3-133-141-6-42 in your application.