Business Affairs Coordinator

Job Description

Company Information

Job Summary
The Business Affairs Coordinator will support the internal communication, documentation, and vendor coordination related to insurance, claims, and contract matters for AEG Presents events. This role ensures information is organized, follow-ups are completed, and all relevant documentation is accurately maintained.
Essential Functions
• Coordinate and manage the claims administration process by collecting data, preparing materials, and supporting communication with insurers and stakeholders.
• Compile and analyze financial and operational data to support insurance procurement, risk analysis, and decision-making.
• Act as a liaison with external vendors and internal departments to ensure timely responses and alignment on insurance, claims, and contract-related follow-ups.
• Use Office 365 tools including Excel, Word, and Smartsheet to manage timelines, organize data, maintain records, and track deliverables.
• Monitor deadlines and documentation requirements, identify gaps, and escalate risks when needed to support proactive resolution and protect operational continuity.
• Organize, review, and track contracts and key terms to ensure documentation is complete, accessible, and aligned with business needs.
• Track and maintain insurance-related documentation for events to ensure compliance with vendor agreements and internal requirements.
• Draft, edit, and proofread communications, reports, and supporting materials to ensure clarity, accuracy, and consistency across all shared documents.
Required Qualifications
• BA/BS Degree Preferred - Business Administration
• 2-4 years in an administrative capacity, music industry preferred
• Experience supporting cross-functional projects and ensuring follow-up and completion of deliverables.
• Ability to manage multiple projects and deadlines with efficiency, accuracy, and minimal supervision in a fast-paced, deadline-driven environment.
• Written and verbal communication skills with the ability to draft, edit, and proofread documents with a high level of professionalism.
• Working knowledge of contract structures, legal terminology, and the general principles of business affairs and licensing.
• High level of discretion and ability to maintain confidentiality when handling sensitive agreements and internal communications.
• Organizational skills and attention to detail when managing files, agreements, and tracking contract lifecycles.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and the ability to quickly learn contract management or database systems.
• Capacity to work collaboratively with internal teams (legal, finance, marketing, etc.) and external partners while maintaining a professional demeanor.
• Ability to interpret and summarize legal documents and relay key information to relevant stakeholders accurately.
• Problem-solving skills and the ability to proactively identify process gaps and recommend improvements.
• Ability to manage time effectively and prioritize tasks, even when dealing with shifting timelines and competing demands.
• Interpersonal skills, with a customer service mindset and a willingness to take initiative and support broader departmental goals.
Payscale: $20.15 - $29.38
Bonus: This position is not eligible for a bonus under the current bonus plan requirements.
Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

Jobcode: Reference SBJ-866znq-216-73-216-18-42 in your application.