Content Acquisition & Film Coordinator, Brazil
Alphaville, SP BR
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Netflix is seeking an Administrative Assistant to provide support for our Production Management team in Alphaville. This position would manage a very busy department, supporting several executives by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, helping coordinate the development slate and providing overall support.
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication, as well as dealing with different personalities. The role will be focused on supporting a team that oversees shows that are produced in Brazil with local talents and producers.
• Maintain a log used to track production information
• Gather, track and enter various production related-data among multiple platforms
• Maintain calendars for Production Management Team (manage complex calendars)
• Work collaboratively with admins within larger physical production and creative teams and across disciplines
• Maintain, update, champion the use of our internal systems to track and manage show asset & paperwork delivery to Netflix
• Update data using Netflix tools and provide assistance in training others to use Netflix tools and understand our workflow.
• Serve as bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner.
• Maintain calendars for Production Management Team including booking and confirming meetings
• Schedule meetings & calls (internally & externally)
• Take notes in meetings and circulate information to the greater team
• Taking notes in meetings and circulating information to the greater team
• Coordinate travel arrangements (domestic and international) and other administrative duties (i.e. processing travel and expense reports, digital filing, etc...)
• Create presentations and documents using G-Suite
• Coordinate offsite events & activities
• 5-year experience as a production assistant or coordinator
• Ability to operate in a fast-paced, team-oriented setting and collaborative
• Ability to be discreet and maintain confidential information
• Understand of how to prioritize and manage accordingly
• Strong writing skills and the ability to multitask
• English proficiency. Spanish is a plus
• Ability to work flexible hours
• Ability to work effectively with people from diverse backgrounds and cultures.
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