Administrative Assistant - Physical Production

Job Description

Visit our culture description and long-term view to learn more about the unique Netflix culture and the opportunity to be part of our team.

Netflix is seeking an Administrative Assistant to provide support for our Production Management team in Alphaville. This position would manage a very busy department, supporting several executives by handling a heavy volume of calls and emails, organizing meetings and calendars, creating presentations/slides, helping coordinate the development slate and providing overall support.

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication, as well as dealing with different personalities. The role will be focused on supporting a team that oversees shows that are produced in Brazil with local talents and producers.

Responsibilities:
• Maintain a log used to track production information
• Gather, track and enter various production related-data among multiple platforms
• Maintain calendars for Production Management Team (manage complex calendars)
• Work collaboratively with admins within larger physical production and creative teams and across disciplines
• Maintain, update, champion the use of our internal systems to track and manage show asset & paperwork delivery to Netflix
• Update data using Netflix tools and provide assistance in training others to use Netflix tools and understand our workflow.
• Serve as bridge between productions and internal Netflix teams to ensure both sides receive pertinent updates in a timely manner.
• Maintain calendars for Production Management Team including booking and confirming meetings
• Schedule meetings & calls (internally & externally)
• Take notes in meetings and circulate information to the greater team
• Taking notes in meetings and circulating information to the greater team
• Coordinate travel arrangements (domestic and international) and other administrative duties (i.e. processing travel and expense reports, digital filing, etc...)
• Create presentations and documents using G-Suite
• Coordinate offsite events & activities

Qualifications:
• 5-year experience as a production assistant or coordinator
• Team-player
• Ability to operate in a fast-paced, team-oriented setting and collaborative
• Ability to be discreet and maintain confidential information
• Understand of how to prioritize and manage accordingly
• Strong writing skills and the ability to multitask
• English proficiency. Spanish is a plus
• Ability to work flexible hours
• Ability to work effectively with people from diverse backgrounds and cultures.

Jobcode: Reference SBJ-re920g-3-144-233-150-42 in your application.