Full Time Job

Accounts Payable Associate Vendor Invoicing


Irvine, CA 05-15-2020
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

The Role

The Accounts Payable Vendor Invoice Associate is responsible for day to day vendor setup, invoice and check request processing. The position reports to the A/P Supervisor and is located in Irvine, CA.

• Manages the shared AP Vendor Management email box
• Creates new vendors and makes updates to already existing vendors within AX Dynamics
• Requests required information to complete the new vendor and activation process such as a completed W-9 and contact information
• Verifies the TIN provided by the vendor against the name/TIN combination contained in the IRS database by using the Taxpayer Identification Matching online program
• Establishes defaulted GL coding to the vendor master for all vendors
• Verifies vendor information for accuracy and in accordance with established policy rules & procedures
• Enters invoices/check requests for all new and inactive vendors for the weekly check run
• Ensures invoice entries and check requests have the proper support and accurate GL coding
• Routes invoices for appropriate approvals
• Follows up, researches and troubleshoots vendor set up and invoice issues including missing or incomplete documentation
• Assists with researching and resolving the AP outstanding check list
• Maintains W-9 records for all vendors
• Assists with providing vendor payment status and researches issues as needed
• Assists with providing vendor analysis as requested
• Responds to questions and requests from Agents, Executives and Assistants
• Attends monthly AP meetings and provided status/updates on issues
• Performs other duties and responsibilities as assigned, including support and back up of other desks based on volume, projects and departmental priorities

• Bachelor's Degree in Accounting, Finance or related discipline preferred
• Minimum three years of Accounts Payable experience
• Experience managing a departmental shared inbox is a plus
• Experience working with an automated workflow is a plus
• Working knowledge of Microsoft AX or other ERP systems and Microsoft Office preferred
• Attention to detail, strong organizational and time management skills with the ability to meet deadlines
• Strong verbal and written communication skills a must

Technical Skills
• Knowledge of tax classifications pertaining to IRS W-9 and 1099 reporting rules & regulations
• Knowledge of payables best practices, policies and procedures
• Knowledge of AP accruals

Company Profile
Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content.