Full Time Job

Executive Assistant

Wondery

West Hollywood, CA 08-17-2022
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Job summary
Wondery, an Amazon company, is a premium podcast studio known for character-driven, binge-worthy stories including Dr. Death, The Shrink Next Door, Even the Rich and Business Wars, and distribution of hit partner shows SmartLess, My Favorite Murder, and How I Built This. Wondery is behind seven of the ''Top 10 New Shows of 2021'', according to Podtrac, including #1 (The Apology Line) and #2 (Suspect). Forty shows from Wondery have hit #1 on Apple Podcasts including Harsh Reality and Operator. Many Wondery shows have been adapted for scripted television or streaming series, including Dr. Death on Peacock, The Shrink Next Door on Apple TV+, the upcoming WeCrashed on Apple TV+ and Joe vs Carole on Peacock. Wondery has gained critical acclaim and commercial success for its immersive approach to sonic, emotionally driven storytelling, which helps listeners to ''Feel the Story.'' The Wondery app offers a unique, personalized podcast listening experience with over 15,000 episodes, including access to its premium ad-free offering Wondery+. With Wondery+, fans experience early access, exclusive episodes, and ad-free listening.

Wondery is seeking an enthusiastic, proactive Executive Assistant to support its Chief Content Officer and Head of Franchise Development. This is an exciting time to join a fast-growing company in an emerging new media space and in a role with the potential to make real impact. The two executives you will be supporting are shaping the creative direction of the company across original content, TV and film, consumer product licensing, live events, publishing, video production, and global content expansion. Wondery is an content-first company, and in this role you will have the opportunity to work closely with the content teams, as well as be part of some of the fasting growing and most exciting aspects of the business. While the EA responsibilities in this role come first, we encourage you to grow into other areas of the business over time.

The EA's primary responsibility will be to act as a seamless extension of your two managers, helping them to be more efficient and more effective leaders. You will have a support network of other similar roles across Wondery, Amazon Music and Amazon. Great EAs understand business priorities, proactively anticipate needs, are capable of completing complex tasks with little guidance, and drive process improvements that continue to improve capacity for themselves and their managers over time. The right candidate will have great judgment, an entrepreneurial mindset, be comfortable with the uncomfortable, rigorously maintain composure and confidentiality, and easily adapt to change. This person will be able to demonstrate outstanding planning abilities, strong communication skills, superior attention to detail, an obsession for organization, and the ability to juggle competing priorities. While we work hard and move fast, we like to have a good time, too – a good sense of humor and the ability to foster a fun and positive team environment is a must! If you're an avid podcast listener, that's even better!

Key job responsibilities
• Support two Wondery executives in helping them to be more efficient and more effective leaders.
• Manage complex calendars and scheduling across multiple locations and time zones and help ensure executives are where they are supposed to be, when they are supposed to be there
• Help executives to be prepared for meetings by conducting pre-meeting briefings, developing draft meeting agendas, taking and disseminating notes and action items, etc.
• Conduct inbox communication and action item monitoring and prioritization to ensure executives are progressing key initiatives; prevent bottlenecking and important initiatives falling through the cracks
• Prepare initial shell drafts of documents and presentations, compile requested information, and assist with formatting and editing
• Coordinate domestic and international travel
• Complete a wide range of other administrative tasks (e.g., submitting expense reports, filling out company forms, coordinating meeting logistics, assisting guests with building access, etc.)
• Partner closely with the broader leadership team, key business partners, and other Wondery and Amazon Music teammates to help Wondery grow quickly, accomplish its goals, and ensure Wondery remains an exceptional place to work
• Organize, execute, and/or assist with internal and external meeting and events (i.e., off-sites, pitch meetings, team gatherings, and other events)
• Assist with office space planning and logistics as the company scales
• Be a role model and culture leader, help make Wondery fun
• Be a Wondery ambassador
• Be an active part of the Amazon Music EA team
• Network and liaise with other Amazon team members, and learn how to navigate the broader Amazon organization
• When needed, represent Wondery/Amazon Music at industry and recruiting events

About the team
Wondery, an Amazon company, is a premium podcast studio known for character-driven, binge-worthy stories including Dr. Death, The Shrink Next Door, Even the Rich and Business Wars, and distribution of hit partner shows SmartLess, My Favorite Murder, and How I Built This. Wondery is behind seven of the ''Top 10 New Shows of 2021'', according to Podtrac, including #1 (The Apology Line) and #2 (Suspect). Forty shows from Wondery have hit #1 on Apple Podcasts including Harsh Reality and Operator. Many Wondery shows have been adapted for scripted television or streaming series, including Dr. Death on Peacock, The Shrink Next Door on Apple TV+, the upcoming WeCrashed on Apple TV+ and Joe vs Carole on Peacock. Wondery has gained critical acclaim and commercial success for its immersive approach to sonic, emotionally driven storytelling, which helps listeners to ''Feel the Story.'' The Wondery app offers a unique, personalized podcast listening experience with over 15,000 episodes, including access to its premium ad-free offering Wondery+. With Wondery+, fans experience early access, exclusive episodes, and ad-free listening.

BASIC QUALIFICATIONS
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• 2+ years of professional experience
• Experience with Microsoft Office Products

PREFERRED QUALIFICATIONS
• Prior experience supporting executives
• Prior experience in sales or legal
• Demonstrated passion and enthusiasm for the role and the company's mission
• Organizational skills
• Analytical skills and demonstrated ability to improve process and efficiency
• Ability to deliver results in a fast-paced, fast-changing environment
• A love of podcasts and other media and entertainment

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Jobcode: Reference SBJ-g32529-3-238-90-95-42 in your application.