Office Manager

Job Description

Office Manager

About Gray Media:
Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia, formally known as Gray Television, Inc. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.
We understand that life needs balance. That is why we offer our employees and eligible family members a comprehensive benefits package, including:
• Comprehensive Medical(Rx), Dental, and Vision Coverage
• Health Savings Account with Company contributions
• Flexible Spending Account
• Employer-paid life and disability benefits
• Paid parental leave benefits
• Adoption and Surrogacy Benefits
• 401(k) Plan, including matching and profit-sharing contributions
• Employee Assistance Program
• Voluntary benefits, including Hospital Indemnity, Critical Illness, Accident Insurance, and supplemental life insurance coverage
• Paid Time Off, including Relocation PTO
• Focus on Caring
Salary/Wage:
$60,000 - $65,000/annually
Shift and Schedule:
Mon. - Fri. (8:30 a.m. - 5:00 p.m.)
Job Type:
Full-Time
_______________________
This role is overtime-eligible with time tracked hourly, with an expected range before overtime equivalent to $60,000-$65,000 annually. Gray's suite of full-time employee benefits is available for this role, which will have a standard schedule of 8:30 a.m. - 5:00 p.m., Monday - Friday.
Job Summary/Description:
Office Manager is the on-site contact for accounts receivable and accounts payable, working with Gray's Shared Services team on accounting functions as well as HR functions like recruiting, payroll, personnel onboarding, and helping create and manage select station events. The Office Manager interacts with every level of the station team and reports to the Vice President and General Manager.
Duties/Responsibilities include, but are not limited to:
- Work with the station sales department and shared services accounting teams regarding customer invoicing and accounts receivable functions to include billing review and approval, adjustments, transfers, and refunds; billing aging, collection, and submission of local payments received; and posting payments.
- Work with Gray HR, Benefits, and Payroll teams to ensure smooth implementation of benefit and compensation plans.
- Onboard and offboard employees; perform new hire orientations to include outlining company benefits, policies, and procedures.
- Coordinate station recruiting and Equal Employment Opportunity (EEO) efforts.
- Publish and document all station employment openings to the proper agencies.
- Maintain station-reporting records on the FCC website. Ensure compliance with all reporting requirements of the FCC. This may include researching and staffing events such as employment fairs and networking opportunities as part of EEO compliance.
- Collect, code, and coordinate vendor invoices for proper payment through accounts payable systems.
- Complete administrative tasks such as reports (sales commissions, log reconciliation, program schedules) and maintain office supplies.
- Assist in managing station fleet vehicles' paperwork, including insurance, registration, repair history, etc.
- Implement and maintain Gray Local Media's required safety programs as the station Safety Coordinator or with guidance from the station Safety Coordinator.
- Prepare and assist in station events and planning as needed.
- Assist with travel and meeting arrangements as needed.
- Assist front desk staff in providing and arranging back-up assistance as needed.
- Other duties as assigned.
Qualifications/Requirements:
Education: High school diploma required, post-secondary degree preferred.
Experience: Three to five years of administrative experience.

Knowledge, Skills, and Abilities:
- Basic knowledge of accounting concepts and principles.
- Familiarity with human resources.
- Strong organization and prioritization skills
- Ability to take initiative and self-direct for scenarios where direction may be unavailable.
- Excellent communication skills, particularly interpersonal interactions within all levels of the organization.
- Familiarity and experience with Microsoft Office Suite, particularly Excel.
- Ability to work in a varied, team-oriented environment.
- This role requires maintaining highly confidential information.
If you feel you're qualified and want to work with a great group of people, go to https://gray.tv/careers#currentopenings, you may type in the job title, station call letters, or click on ''apply now'', upload your resume, cover letter, and references
(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)
WCAX-TV/Gray Media is a drug-free company

''

Jobcode: Reference SBJ-4k5wzz-216-73-216-0-42 in your application.