Facilities Associate

Job Description

Job Title: Facilities Associate - Temp

A little bit about our team:

You will be a part of the WMN Work Experience team designed to imagine, create, and maintain innovative work place facilities to accommodate the needs of our ever changing business.

Your role:

You will work closely with team leaders, managers, maintenance team, mailroom, security team, and building/office services contractors to support nine locations with logistics, coordination, and delivery of excellent day-to-day building and work experience-related services.

Here you'll get to:
• Liaise with building management team for Facilities and Security issues.
• Address access control needs including ID badge creation during onboarding and offboarding process for employees/contractors on an ongoing basis.
• Coordinate and conduct hospitality tours for new employees at DTLA location.
• Coordinate with vendors and building management on building access possibly during after hours and/or weekends.
• Manage Facilities inventories.
• Assist with executive meetings, including, but not limited to, ordering food & beverages, supplies, room set up, etc.
• Ensure that Maintenance staff supports executive meetings when tasked on a timely basis.
• Support Facilities leadership with administrative functions as needed.
• Work with Facilities team to maintain and update weekly employee headcount list and mark floor plan for DTLA location.
• Assist with training coordination for fire drills.
• Recruit, maintain, and update Fire Safety Team members as needed.
• Create templates and drafts for Office Services messages for office-wide distribution.
• Manage beverage policy and procedures
• Track and submit monthly expenditures. Conduct audits for accuracy.
• Maintain Emergency Response Plans for all locations and ensure that they are updated regularly.
• Maintain department files, vendor and building contact lists..
• Monitor and answer Facilities hotline and email accounts. Including New York and Nashville.
• Monitor and address Facilities' and Security Service Now tickets. Including New York and Nashville.
• Reconcile and process Amex Meeting statement on a timely basis.
• Assist in updating the space analysis spreadsheet for budget space allocation Special projects as assigned.
• Ensure a clean, safe and welcoming environment for employees and visitors
• Inspect the property, common areas, surroundings for appearance and cleanliness.
• Based on inspections, make recommendations for changes as well as note deficiencies and ensure corrective action is taken
• Document, report, and follow through on inspection findings
• Maintain VIP rooms and other designated rooms by ensuring necessary amenities are provided.
• Support Facilities with the implementation of COVID-19 return to office
• Monitor and assist, when necessary, in greeting and registering VIP guests/visitors
• Properly support onsite events through its lifecycle.
• Special projects as assigned by leaders.

About you:
• Some college education with 2+ years of corporate office experience.
• Familiarity with assisting in building procedures and building codes.
• Ability to multitask; prioritize; be able to work as a team player.
• Computer skills including Word, Excel, PowerPoint.
• Ability to work OT if required on short notice.
• You are independent, proactive, flexible, with the ability to collaborate across functions.
• You exhibit an enthusiastic, can-do attitude and approach.
• You are self-directed and have strong organizational and problem-solving skills, with the ability to lead and execute in an efficient and timely manner.
• You have familiarity with building management procedures.
• Excellent written and verbal communication
• Attentive to details
• Critical-thinking and problem-solving skills

We'd love it if you also had:
• Hospitality experience
• Project management experience
• Experience in the entertainment industry

Salary Range

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work - English.pdf

Right to Work - Spanish.pdf

Jobcode: Reference SBJ-gm0v83-18-191-84-32-42 in your application.