Coordinator, Creative Services Operations

Job Description

Job Title: Coordinator, Creative Services Operations
A little bit about our team:
Creative Services is responsible for the creation of music videos, still photo shoots, and graphic artwork for all Warner Records releases.
Your role:
In this role, you will have the opportunity to work closely with the Creative Services department's music video division, doing all the administrative due diligence, keeping track of invoices, video budgets, expenses, travel, etc. You will also be the primary contact for outside vendors and assist in ensuring they are paid on time.
Here you'll get to:
• Provide overall support to the Creative Services department, including general office duties like ordering supplies, managing mail, and scheduling meetings/calls.
• Generate and route contract agreements (Music Video) and manage the high volume of vendor set-ups in the system for payment (ACH/Wire).
• Assist the Art Department in setting up photo shoots.
• Complete and submit SAG-AFTRA reports for applicable budget tier projects.
• Book artist travel, including sending direct bill hotel letters and following up for folios (as needed).
• Monitor the clearance process, proactively flagging issues, and ensure compliance with all DSPs.
• Collaborate with broadcast representatives and marketing to facilitate the creation of clean videos for television.
• Manage the submission and coding of the commissioner's expense reports within Concur.
• Safeguard access to Preamp (internal audio delivery system) and discretely share audio files with authorized personnel.
• Serve as the department's technical liaison for troubleshooting and efficiency, and oversee ingestion projects for art and video.
About you:
• Ability to assess processes and provide assistance and support where needed
• Seek assets and elements for editorial projects (in-house & outsourced)
• Work alongside your teammates to manage the administrative side of production for all projects
• Have a solid understanding of the SAP system
• Handle confidential matters appropriately and with discretion
• Have excellent verbal, written, and interpersonal communication skills
• Able to prioritize multiple projects and remain detail-oriented
• Ability to pinpoint problems and identify solutions
• Professionally collaborate with all levels of the organization, clients, and vendors
• Highly organized, resourceful, and have a strong attention to detail
• Good with numbers and finance programs
• Excellent verbal, written, and interpersonal communication skills
• Comfortable with spreadsheets, financials, and math
We'd love it if you also had:
• 1-2 Years of experience in a similar role or equivalent experience
• Drive to learn and grow within the music industry
About us:
Warner Records is home to some of the most influential and innovative artists of our time. Our extraordinary roster of new and established recording artists is unparalleled, and our collective influence on music culture is without precedent. With a visionary approach toward discovering and nurturing musical talent, the Warner Records family of labels is currently home to an impressive generation of major artists.
As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
Together, we are Warner Music Group: Independent Minds. Major Sound.

This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. #LI-Onsite Hourly Rate: $20.00 - $24.00 Hourly
Warner Music Group is an Equal Opportunity Employer.
Links to relevant documents:
2026 Benefits At A Glance final.pdf
EVerify Participation Poster.pdf
Right To Work .pdf

Jobcode: Reference SBJ-9z184z-216-73-216-89-42 in your application.