Full Time Job

Coordinator, Catalog Ingestion

Warner Music Group

Los Angeles, CA 02-09-2023
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
A little bit about our team:

Based in London, Nashville, New York and LA, the WEA Release Management team is involved in the production of digital releases originating from the main US labels (WR, ATL, Rhino), UK labels (WR UK, ATL UK, Parlophone UK, East/West) and the 3rd party distributed labels (ADA US and ADA UK). It is also home to the Central Scheduling Team who set up all releases from wholly owned labels outside of the repertoire owners' domestic market.

The Catalog Ingestion Coordinator role sits within the Release Management team. The Catalog Ingestion Team focuses on increasing the speed that WMG can ingest catalogs once deals have been agreed, either as distribution or acquisition. You will be working in an ever-changing, fast paced environment to help the team ensure newly acquired catalogs are ingested into the supply chain and delivered to partners in a timely manner.

Your role:

Previously, Catalog Ingestion was an additional effort across many digital production specialists from different departments alongside their day-to-day roles. Warner Music Group has since committed to a dedicated team of individuals that sit across different departments but are fully focused on catalog ingestion projects.

This commitment from the company means it is a great opportunity for a candidate to come in and have a big impact.

Here you'll get to:

Assist and provide support to managers in the Catalog Ingestion process:
• Maintain and distribute documentation used by our team
• Check product workability in dBOM and update reports accordingly
• Track asset issues in dBOM report: missing audio, audio QC, artwork QC, etc.
• Assist with preparing digital products (e.g. Artwork) for delivery for accounts
• Research original release dates to ensure accuracy
• Stay on top of new developments with regards to internal processes as well as what's happening in the music industry and how it affects the catalog ingestion process
• Support the wider Release Management team during busy periods
• General administrative duties
• Carry out ad-hoc tasks as needed

About you:

This role requires candidates with the following skills:
• You have strong Excel skills (ideally to an advanced level) and are open and inquisitive in learning new technologies and processes. Much of what we do is based on utilizing bespoke systems to release our products in a very coordinated way
• You are able to demonstrate excellent multitasking, organization and time management skills with an ability to prioritize within the workload and meet deadlines
• You need exceptional attention to detail and analytical skills. This role is all about seeing the detail and we want candidates who are naturally curious and who triple-check their work to ensure it is right
• You thrive under-pressure. The stakes are high in this particular role and we need someone who is calm, composed and meticulous with the ability to maintain focus and accuracy in a fast-moving environment
• As we are providing a service to both internal and external labels, it's is imperative that you have great interpersonal and communications skills who will excel in an inclusive environment
• Most importantly, have a love for music including a keen interest in the digital music industry in particular distribution and supply chain elements. You don't have to be a musician, but we want someone who would feel gratified in knowing that they are contributing to the overall cause

We'd love it if you also had:
• 1-2 years experience of working within digital supply chains
• Any editing or proofreading experience
• Any experience using Photoshop
• A good collaborative attitude is a big thing to us. We work closely within our own team and with other teams
• We are looking for someone who gets along easily with people and is a good teammate
• A university degree preferred (or equivalent) in any relevant field


Salary Range
$20.00 to $23.00 Hourly

Job Posting Ranges are included for all California, Colorado, New York, and Washington job postings and 100% remote roles where talent can be located in CA, CO, NYC and WA. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Jobcode: Reference SBJ-d2pvw5-44-200-168-16-42 in your application.

Salary Details

Salary Range: $20.00 to $23.00 Per Hour ($ USD)

Company Profile
Warner Music Group

With a legacy extending back over 200 years, Warner Music Group (WMG) today brings together artists, songwriters and entrepreneurs that are moving entertainment culture across the globe. Operating in more than 70 countries through a network of affiliates and licensees, WMG’s Recorded Music division includes renowned labels such as Asylum, Atlantic, Big Beat, Canvasback, Elektra, Erato, First Night, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin’, Warner Records, Warner Classics and Warner Music Nashville.