Assistant, Business & Legal Affairs and Contract Administration

Job Description

Job Description:

Job Title: Assistant, Business & Legal Affairs and Contract Administration

A little bit about our team:

This role reports to the EVP of Business & Legal Affairs, Elektra Records as well as provides general assistance to the Elektra Business & Legal Affairs department.

Your role:

You will work behind the scenes, in a fast-paced environment to provide support to our entire Business & Legal Affairs team. Working for the Business & Legal Affairs department gives you a great opportunity to get a bird's eye view of the business & legal issues relevant to the entire music industry and to learn the nitty-gritty of label operations while working with people from across the company. If you are inquisitive, detail-oriented, like working collaboratively, and have strong organizational skills, this could be the perfect opportunity for you.

Here you'll get to:
• Answer telephone and maintain call log.
• Schedule meetings and conference calls.
• Manage supervisors' calendars.
• Prepare, send, and track contract execution copies.
• Maintain legal files.
• Submit expense reports.
• Order supplies for department use.
• Open, record, and distribute mail.
• Assist in department and company projects as needed
• Assist in handling incoming promotional clearance requests for active catalog on all samplers, TV shows, artwork, etc.
Obtain internal and management approval and draft no objection letters/gratis licenses.
• Review songs/albums in SoundExchange conflict and advise on our rights.
• Assist in maintaining side artist clearance log.

About you:
• BA or BS degree required
• Excellent research skills
• Ability to multitask and prioritize workflow
• Strong computer skills in Microsoft (Outlook, Word, Excel) required
• Ability to deal with sensitive issues confidentially
• Highly organized, resourceful, have an attention to detail and are rigorous about proofing your own work (and occasionally the work of others).
• Excellent phone and communication skills.
• Comfortable with spreadsheets, numbers, and math.
• Self-motivated and able to complete tasks independently.
• Calm under pressure.
• Hard worker for whom no task is too small.
• Have a passion for music and a genuine interest in the music industry.

We'd love it if you also had:
• Prior assistant experience including answering phones, booking travel and handling T&E.
• Paralegal experience, experience as an executive level assistant at a media company, music industry experience or any combination of the foregoing.

#LI-Hybrid

Jobcode: Reference SBJ-g6x25j-3-139-62-103-42 in your application.