Administrative Assistant, Legal

Job Description

Job Description:

Job Title: Administrative Assistant, Legal

A little bit about our team:

The legal department is located at the corporate headquarters of Warner Music Group (''WMG''). The legal department supports WMG and its operating companies in all corporate legal matters, including information technology (IT), mergers and acquisition (M&A), securities, compliance, employment, records management, litigation, digital and intellectual property.

Your role:

Job responsibilities include (but are not limited to) primary responsibility for managing all administrative aspects of work for four SVPs within the legal department. In addition, responsibilities include back up administrative support for other attorneys, as well as more detailed project management and independent projects on various levels. Requires an intelligent, curious, flexible, proactive, organized and independent person who is willing to engage in typical administrative/clerical duties as well as more complex project work to the extent of the applicant's capabilities. Independently responsible for routine, day-to-day legal department activities as described below.

Here you'll get to:
• Perform administrative duties such as managing calendars, schedules, travel, and expenses for four SVPs within the legal department.
• Support the legal teams with meeting planning, scheduling and document preparation.
• Organize team meetings, Continuing Legal Education programs, events and associated logistics.
• Attend meetings, identify and coordinate next steps, deliverables, etc.
• Manage the legal department's financial processes for setting up vendors, submitting invoices and tracking expenses.
• Code and process invoices for payment.
• Review invoices for accuracy and completeness.
• Cover for other assistants on breaks and vacations as needed.
• Build and maintain relationships with external organizations and vendors.
• Collect, organize and maintain documents and files for the legal department.

About you:
• 4+ years of of experience supporting multiple senior employeees and their team activities.
• Fluency in Microsoft Office Suite.
• A strong skill set in developing and managing databases and reporting.
• Excellent verbal, written communication and interpersonal skills.
• Attention to detail and ability to multitask.
• Proactive, resourceful and demonstrates initiative.
• Curious and enthusiastic to try new things and be ahead of the curve.
• Strong organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Demonstrated ability to effectively interact with diverse populations and to be culturally competent.

We'd love it if you also had:
• Strong knowledge of social media.
• Knowledge of the music/entertainment industry.

Jobcode: Reference SBJ-gmzb2m-18-222-184-162-42 in your application.