Executive Assistant

Job Description

The Job

This position supports the four attorneys in the Consumer Products and Global Brands and Experiences Legal and Business Affairs groups.

The Daily
• Independently drafts agreements (including royalty-free license agreements, master vendor agreements, and non-disclosure agreements), letters, memos, reports, and other documents for supervisor's review and signature
• Answers, logs and places calls
• Opens, reviews, records, distributes and organizes mail
• Maintains various files, records, indexes and logs (both physical and digital)
• Prepares check requests or expense reports and follows through to make sure they are acted upon
• Independently responds to certain third-party requests for information and/or assistance
• Keeps track of legal invoices
• Manages projects or handles specific assignments as assigned by Supervisor
• Coordinates/arranges travel and hotel accommodations both international and domestic
• Manages attorney calendars, schedules meetings (and prepares meeting agendas) and arranges conference calls
• Liaises with executives, creative and marketing staff, agents, outside attorneys, licensees, and others on Supervisors' behalf
• Handles administrative duties for entire Legal and Business Affairs department

The Essentials
• Previous secretarial experience required
• Previous legal experience strongly preferred
• Previous Business Affairs and entertainment industry experience preferred
• High school diploma required
• Typing: 50-60 wpm required
• PC Skills: Microsoft Word and Outlook required; Knowledge of Excel and PowerPoint preferred
• Must have strong internet and database skills for managing, entering and researching information
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage and report and letter formats
• Must have ability to prioritize and organize daily workflow and handle multiple tasks and multiple supervisors
• Must have ability to interface with various level personnel and departments and function as a team player

Jobcode: Reference SBJ-gwn6on-3-80-3-192-42 in your application.