Executive Assistant

Job Description

The Job

WarnerMedia is looking for an Executive Assistant to join our content distribution team supporting the President, Worldwide Home Entertainment and Games.

The Daily
• Arranges executive calendar and travel; schedules meetings, independently or as directed.
• Composes, prepares, and distributes memos, reports, and other documents in addition to handling memos and correspondence for supervisor's review & signature.
• Greets clients, talent, creative staff & executives and acts as talent liaison at special events; Works events, screenings, premieres, and press days as needed.
• Maintain solid relationships with talent reps and assistants
• Prepares purchase orders and follows up on payments including maintaining vendor billing and CFI process.
• Responsible for maintaining film budgets and updating on a weekly basis
• Oversees team's status reports, publicity reports, screening programs, quote memos, and daily breaks while servicing publicists, filmmakers, executives, and talent representatives.
• Coordinates travel, negotiates hair and makeup rates within company guidelines and schedules, while maintaining extensive itineraries for filmmakers & talent
• Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent.
• Assists with research for upcoming projects and films and participates in brainstorming and creative meetings and takes meeting notes when necessary.
• Answers heavy phones – screens and handles non-priority calls, logs & places calls.
• Maintains various files, records, indexes, and logs including A/V recordings on films.
• Prepares expense reports.
• Maintains and orders office supplies

The Essentials
• High School Diploma or equivalent required.
• Must have the ability to communicate effectively and tactfully with personnel at all levels, in person and on the telephone.
• Must be detail-oriented and take both written and oral instructions.
• Must have exceptional organizational and public relations skills.
• Must have the ability to handle multiple tasks work under time constraints
• Must have the ability to work with highly motivated artists and filmmakers.
• Must be able to work extensive overtime as needed as well as weekends.
• A high level of proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint, and PowerPoint) required
• Previous secretarial or assistant experience required.
• Previous publicity experience in the entertainment industry is required.

The Nice to Haves
• College Degree preferred

Jobcode: Reference SBJ-dywxyk-3-17-184-90-42 in your application.