Executive Assistant

Job Description

Executive Assistant I (Project - Training Program)

SUMMARY OF POSITION:

To provide administrative support to the VP of Drama Development.

JOB RESPONSIBILITIES:

Maintains calendar, schedules appointments, meetings and notes call, etc.

Answers telephones, screens, logs and places calls.

Transcribes and publishes notes call records.

Writes script and book coverage and tracks all submissions.

Maintains and organizes a filing system.
Opens, records and distributes incoming mail.

P roofreads, photocopies and distributes material.
Orders supplies, books, etc.

P repares documents such as deal memos, correspondence and expense reports.

P erforms other related duties as assigned

JOB QUALIFICATION STANDARDS

Work Experience

Previous administrative/assistant experience required.

Familiarity with television industry required.

Previous studio experience strongly preferred.

Literary agency experience preferred.

Education, Professional Training, Technical Training or Certification

Some college preferred.

Knowledge/Skills

Typing: 55 wpm

PC Skills: MS Word, Windows, and Excel required.

Knowledge of file set-up, maintenance, and filing procedures.

Knowledge of basic math, spelling, grammar, punctuation, and English usage.

High-level reading comprehension and excellent composition skills preferred.

Knowledge of report, letter, logs, etc. formats required.

Must have exceptional grammar skills.
Other Requirements

Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.

Must have excellent overall interpersonal skills.

Must have the ability to pay close attention to detail and understand written and oral instructions.

Must have the ability to organize and schedule work effectively.

Must have the ability to work well under time constraints.

Must be able to handle multiple tasks.

Must be able to work in a fast paced environment.

Must be able to handle confidential information.

Jobcode: Reference SBJ-d89q56-216-73-216-180-42 in your application.