Executive Assistant

Job Description

The Job

The Executive Assistant I for the Technology Governance, Risk, and Compliance Readiness department provides full administrative & clerical support to the VP, Technology Governance, Risk, and Compliance Readiness. The organization includes 3 primary verticals: a governance/risk/compliance readiness function, account administration operations, and a patch & vulnerability remediation team.

The Daily
• Manage meetings and conference calls, including booking rooms, circulating call-in schedules, catering, copies, arrange visitor badges, and manage all aspects of calendar.
• Answer phone and manage contacts to maintain good flow of communication between executive, colleagues, and outside customers.
• Arrange travel and hotel for conferences/ conventions/ business meetings and prepare expense reports for team members.
• Assist with general project management for some of the larger operations and projects.
• Assist in preparation of presentations & analysis which includes efficiency with PowerPoint, Excel, Word revisions. Review preliminary and final proofs of documents for errors and make corrections. Should understand the content as it relates to technology and be able to provide basic fact checking.
• Accurately record minutes from meetings.
• Assist in managing the office, help new hires get established including phone, email, computers etc., ordering equipment and supplies, and networked hardware and software for the group and maintain order in and throughout office.
• Respond to inquiries, order supplies, and perform other related duties or projects as assigned.
• Assist in basic organization and document management for team efficiency.
• Uphold a strict level of confidentiality.

The Essentials
• High School diploma or equivalent required.
• Previous administrative experience required.
• Must have proficiency with Office applications (Outlook, Word, Excel, PowerPoint).
• Experience with desktop publishing tools (such as InDesign) preferred.
• Proficiency on Mac OS platform preferred.
• Must have ability to adapt to changing priorities & crisis situations.
• Must have excellent interpersonal & communication skills.
• Demonstrated ability to coordinate large scale or complex meetings, projects, etc. (such as departmental office moves).
• Must be able to work in a fast-paced, high energy department assisting multiple people.
Other Requirements
At WMTO we look for members who want to:
• Be Curious: Seek out opportunities to learn, and who aren't afraid to ask questions
• Own It: Be the driver, and take accountability.
• Embrace Change: The technology landscape is ever changing – we're looking for people who are ready to change along with it.
• Engage and Influence: Share your passion for technology, and develop great relationships with colleagues and collaborators.
• Respect: Show empathy and respect to all, and operate with the best intentions.
• Live the #WBLife: At WBT we look for team members who want to ''Contribute to Our Community.

Jobcode: Reference SBJ-d87bj9-18-118-184-237-42 in your application.