Wbsl Administration Apprentice

Job Description

We are hiring for 2 Administration Apprentices at Warner Bros. Studios Leavesden to support our Set Lighting and Facilities teams with the day-to-day running of their departments.

The Facilities Administrator Apprentice will contribute and support the planning and execution of projects on all areas of our Leavesden site - the Film Studios, Warner Bros. Studio Tour, The Making of Harry Potter and Leavesden Park. They will be responsible for all administrative tasks associated with the execution of construction projects including raising contracts and purchase orders, scheduling meetings and maintaining project documents and reports as well as administrative tasks associated with the efficient running of the Projects team. Due to the nature of our business the role can change and expand at short notice.

The Set Lighting Administration Apprentice will provide administrative support to the Set Lighting Department, working alongside the managers and a coordinator to support all ongoing admin requirements. The role will ensure efficient service delivery of services to our clients and customers. Demonstrating adaptability, the apprentice will support the admin team to allow for the smooth day to day running of the Set Lighting office.

Your Role Accountabilities…
• Communicating with WBSL departments and staff, stakeholders and contractors.
• Performing administrative tasks such as preparing invoices, raising purchase orders, scheduling meetings, maintaining financial spreadsheets, research, etc.
• Processing purchase orders for goods and services, ensuring that deliveries are received and any discrepancies on invoices are checked.
• Receiving, processing and issuing incoming queries to the relevant parties to ensure a quick and efficient resolution of queries.
• Filing and maintaining records on all platforms.
• Assisting in stock management to ensure sufficient stock levels are maintained to prevent waiting for goods.
• Welcoming visitors and directing them as necessary; dealing with enquiries via the telephone, e-mail and other correspondence and referring on as appropriate.
• Responsible for access requirements and site induction for all visitors and contractors etc visiting site.
• Ensuring that mail is despatched in time for daily collections, and the sorting and distribution of incoming post.
• Ad hod support to the teams as required.

Qualifications & Experience…
• Our apprenticeship positions are designed to be an alternative to university education, therefore we are only seeking applications from people who have not already graduated from university with a degree. Strong organisational skills with a keen eye for detail.
• Ability to cope under pressure and communicate effectively to clients and colleagues, responding quickly and appropriately to requests, using own initiative, and being prepared to ask for help and advice when necessary.
• Ability to work pro-actively to ensure smooth running of the site.
• Ability to file both hard and soft copy records and information in an effective manner for fast and efficient retrieval
• Good research skills and the ability to draw information from various sources.
• Working knowledge of Microsoft Office systems.
• Self-motivated, enthusiastic and capable of working on own initiative.
• Flexible and adaptable to the changing business needs.

The Apprenticeship...
• Salary: £26,272 p/a
• Start Date: April 2025
• End Date: March 2027
• 25 days annual leave
• Qualification: Level 3 Business Administration Apprenticeship
• You will gain hands-on experience working on business-critical projects.
• You will have access to personal and professional development courses, executive speakers' series, special screenings and more.
• You will be part of our Early Talent network of over 100 interns & apprentices, meaning you will have an important support network of other students, graduates and apprentices and plenty of opportunities to socialise!

Warner Bros. Studios Leavesden is committed to fostering a diverse, equitable and inclusive workplace. We particularly welcome a diversity of applicants, including those from historically marginalised backgrounds or people living in the local area.

Hybrid Working - This role is advertised as a Hybrid work model, that combines remote and in-office work, following our current company policy and to be agreed with your Line Manager. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement where this is essential to business needs and upon reasonable notice to you.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

Jobcode: Reference SBJ-rbvyzx-18-119-122-86-42 in your application.