Receptionist

Job Description

Receptionist - Warner Bros. Discovery (f/m/d)

Your New Role...

As a receptionist you will be providing professional support to customers, guests and employees in the reception area. You will be the first point of contact for all visitors as well as assisting with the support of administrative tasks.

Your Role Accountabilities...
• Supervision of the switchboard and mail processing
• Processing and account assignment of incoming invoices, ensuring timely payments, travel expense reports
• Coordination and organization of courier shipments, appointment organisation/preparation of the meeting rooms
• Ordering of office supplies, meals for employees, catering if necessary
• Being the contact person for organizational questions within the office and for external service providers
• Support in the organization and implementation of internal meetings and events
• Research on Office-related topics, soliciting offers
• Daily inspection of the office space (defects, deficiencies, cleanliness, etc.)
• Support the facility's manager
• Support with administrative activities

Qualifications & Experience...
• Completed commercial apprenticeship or comparable qualification with initial work experience
• Confident, service-oriented and friendly demeanor including a high degree of independence
• Flexibility and a foresighted way of working
• Reliable and careful way of working, having a high level of organization
• Enjoying teamwork, cooperative working style
• Very good knowledge of the MS Office package (Powerpoint, Excel, Word, Outlook)
• Very good knowledge of German and English

IHR VERANTWORTUNGSBEREICH:
• Professionelle Betreuung von Kunden, Gästen und Mitarbeitern am Empfangsbereich
• Betreuung der Telefonzentrale und Postbearbeitung
• Bearbeitung und Kontierung von Eingangsrechnungen, Sicherstellung fristgerechter Zahlungen, Reisekostenabrechnung
• Koordination und Organisation von Kuriersendungen, Terminorganisation/-Vorbereitung der Besprechungsräume,
• Bestellung von Büromaterialien, Verpflegung Mitarbeiter, ggfs Catering
• Kontaktperson für organisatorische Fragen innerhalb des Büros und für externe Dienstleister
• Unterstützung in der Organisation und Durchführung von internen Veranstaltungen und Events
• Recherche zu Office-bezogenen Themen, Einholen von Angeboten
• Tägliche Prüfung des Büroflächen (Defekte, Mängel, Sauberkeit ect.)
• Unterstützung des Facility Mangers
• Unterstützung bei administrativen Tätigkeiten

IHR PROFIL:
• Abgeschlossene kaufmännische Ausbildung oder vergleichbare Qualifikation mit erster Berufserfahrung
• Souveränes, serviceorientiertes und freundliches Auftreten inklusive einem hohen Maß an Selbständigkeit
• Flexibilität und vorausschauendes Arbeiten
• Zuverlässige und sorgfältige Arbeitsweise, hohes Organisationstalent
• Spaß an Teamarbeit, kooperativer Arbeitsstil
• Sehr gute Kenntnisse des MS Office-Paketes (Powerpoint, Excel, Word, Outlook)
• Sehr gute Kenntnisse der deutschen und englischen Sprache

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law. Severely disabled employees are welcome in our company and will be given special consideration if they are equally qualified. Flexible working hours are offered to assist.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@warnermedia.com.

Jobcode: Reference SBJ-rb3e8k-3-141-152-173-42 in your application.