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Full Time Job

Office Coordinator

Warner Bros. Discovery

Bucharest, Romania 05-15-2024
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  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description
Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, ''the stuff dreams are made of,'' we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

The Office Coordinator helps to keep the Bucharest office running efficiently by managing the company's daily operations. Their responsibilities include maintaining office equipment, overseeing administrative staff, coordinating Health & Safety matters and coordinating office events. As part of their duties, they may also manage office supplies and handle basic financial duties.The Office Coordinator will also serve as the first point of contact for our clients, greeting office visitors and answering phone and email inquiries.

This role will suit someone with strong organizational skills who can work independently, as you will be the sole Coordinator for the Bucharest office reporting into the wider CEE facilities team. Fluent English and Romanian are required.

Your Role Accountabilities...
• Provide strong administrative support to the Bucharest office
• Ensuring the WBD's global company policies in real estate, workplace strategy and office use are implemented and followed.
• Keep all office supplies stocked and office equipment in working order, monitoring the general aspect of the office and maintaining a clean environment.
• Ensure that office visitors feel welcome and comfortable (front office reception service)
• In charge with all office space related tasks, required office space, parking facilities.
• Liaising with the building owner for any problems related to the company's location (air conditioner issues, office access, elevators etc.).
• Cooperate with the Security Team regarding the maintenance of the office security system.
• Coordinating Health & Safety (H&S) activities for all WBD entities in Romania in close cooperation with company H&S department and external H&S Provider (i.e. scheduling the annual Health & Safety training as required by the Labor legislation in force and making sure that all employees are taking the test)
• Supporting onboarding of new employees i.e. supplying them with access cards, organizing medical examination etc. and ensuring company assets are returned at the end of an employment contract
• Car Fleet Management coordination.
• Managing office budget in the most effective way. Preparing PO's related to real estate costs and ensuring that invoices are receipted.
• Providing administrative support for events and engagement activities organized in the office.

Due to the requirements of this role the Office Coordinator is 100% office based. The location is:
• Buzesti Street, No. 76-80, Premium Point Building, 5th Floor, Bucharest, Romania

Qualifications and Experience...
• Proven experience as office coordinator or in a similar role, experience in customer service is also a plus
• Working knowledge of MS Office, ''back-office''
• Excellent communication and interpersonal skills, reliable with patience and professionalism
• Organized with the ability to prioritize according to urgency
• Ability to comfortably multitask and shift gears throughout the workday
• Fluent English and Romanian language skills

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at recruitadmin@wbd.com.

Jobcode: Reference SBJ-gp285e-44-223-39-67-42 in your application.