Executive Personal Assistant, Wall To Wall & Twenty Twenty

Job Description

Your New Role...

Provide support and administrative assistance to the MD and Head of Wall to Wall and Twenty Twenty, Creative Director, UK – Wall to Wall, Creative Director, International – Wall to Wall and Director of Development - Wall to Wall.

Your Role Accountabilities...
• Extensive diary management across different time zones
• Ensure that necessary papers and preparation are prepared for meetings
• Organise rooms for meetings, providing refreshments when necessary
• Organise UK and international travel including booking of taxis, hotels, trains and flights
• Co-ordinate international pitching meetings including dealing with overseas networks and broadcasters, scheduling meetings and screenings
• Organise attendance at UK and international festivals and conferences, arranging all travel and accommodation and co-ordinating all supporting materials
• Organise staff events including monthly drinks and Christmas party
• Process expense claims regularly and in a timely fashion
• Liaise with internal departments gathering information e.g. programme ratings
• Liaise with PR company and senior executives at Warner Bros. Discovery
• Manage and coordinate award entries with broadcasters, staff and freelancers, making sure they are accurate and submitted within deadline
• Contribute to Wall to Wall's social media posts e.g. TX cards, social events etc.
• Work closely with the Development Production Manager and Production Team Assistant to ensure the smooth running of the office and implement systems and processes where necessary

Qualification & Experience
• Substantial experience in a similar role and knowledge of the television industry is essential
• Strong attention to detail
• Excellent organisational skills
• Highly pragmatic and reliable
• Ability to use initiative and work independently to find solutions and answer queries
• Ability to be discreet and handle sensitive information in a confidential manner
• Flexible approach and outlook, comfortable with managing workloads and deadlines
• PC literate including software skills of Word, Outlook and PowerPoint
• Ability to communicate clearly and confidently to include liaising with senior figures and commissioning editors

Jobcode: Reference SBJ-r0o7we-3-17-61-107-42 in your application.