Executive Assistant

Job Description

Your New Role:
• Provides administrative support to the SVP, Theatrical Development & Production, and provides back-up administrative support to the President.

Your Role Accountabilities:
• Acts as main point of contact for inbound and outbound communications including but not limited to answering and placing calls, scheduling, updating the calendar as needed, drafting and sending submissions, and gifting.
• Tracks all ongoing projects and is well-informed of related activities and associated materials.
• Assists with building lists, creating decks, taking notes, conducting research, and executing special projects as needed.
• Maintains a strong organizational system for all materials and information.
• Coordinates events, travel, and all associated reservations and accommodations. Creates and submits expense reports.
• Oversees general office operations, including but not limited to keeping inventory, ordering supplies, and coordinating with building personnel.
• Performs additional related duties as required.

Qualifications & Experience:
• Minimum 3 years experience providing administrative support required, preferably within the TV or entertainment industry
• High School diploma or equivalent required
• BA/BS degree
• Must have proficiency with MS Word & Excel, PowerPoint, & the internet.
• Must have excellent proofreading & writing skills.
• Must have excellent organizational skills & possess ability to prioritize tasks.
• Must have excellent communication skills.
• Broad knowledge of TV & film industry required.
• Must have a strong knowledge of entertainment industry & key players.
• Must have ability to create & maintain databases & other resources.
• Must be able to interface with all levels of personnel, including senior management, talent, producers and journalists.
Other Requirements:
• General Office Activities – including, but not limited to walking, standing, sitting, climbing stairs, typing, filing, lifting, bending, etc.
• Must be able to work in extremely fast-paced environment.
• Must be able to handle multiple tasks simultaneously.
• Must have excellent follow-through skills.
• Must have ability to self-direct and take initiative to pursue projects in the office with minimal direction.
• Must be willing to collaborate with other staff within the office on common tasks or projects impacting the larger department.
• Must be able to successfully see projects/tasks through to completion.
• Must be able to work under minimal supervision.
• Must be detail-oriented and maintain confidentiality.
• Must be able to work under strict time constraints.
• Must be able to resolve conflicts within the scope of responsibility.
• Must be able to work overtime, as required.

Jobcode: Reference SBJ-ro0kep-98-84-18-52-42 in your application.