Executive Assistant

Job Description

Your New Role

Manages all administrative tasks of the President's office and ensures the office runs in an efficient and organized manner.

Your Role Accountabilities
• Manages all administrative tasks, including phones, scheduling, filing, calendar, and email management.
• Composes various types correspondence on behalf of the President. Manages correspondence and written communication to and from President. Handles all matters with a level of professionalism and confidentiality.
• Ensures effective and timely communication between President's office and department staff.
• Manages and schedules the executive calendar. Arranges all travel arrangements and hotel accommodations for President.
• Prepares and submits expense reports and reviews department expenditures.
• Maintains organized information and databases, including files, phone logs, attendance, creative a/v materials filing systems.
• Organizes and maintains efficient workflow system.
• Oversees flow of materials and information for President between departmental staff, internal executives, production companies, filmmakers, talent, international offices and external vendors. Ensures all needed follow-up occurs in timely manner.
• Responsible for securing and maintaining accurate contact details for all internal and external vendors, WB executives, filmmakers, production companies, field offices, etc.
• Greets and interacts with senior management, filmmakers, talent, agents and with various divisions within Warner Bros. Performs other related duties and projects as assigned.

Qualifications and Experience
• High School diploma required.
• BA/BS degree in Marketing, Journalism, Business, Liberal Arts, or TV/Radio/Film preferred.
• Must have 4 years administrative assistant experience working for top-level executive.
• Previous administrative & marketing or publicity experience required.
• Experience in international marketing and/or advertising agency preferred.
• Typing at 60 wpm required.
• Must have advanced skills in MS Word, Excel, PowerPoint and Outlook.
• Excellent communication skills, both verbal & written, articulating issues in a professional manner.
• Ability to communicate effectively & tactfully with all level of personnel.
• Ability to prepare clear & concise reports etc. for presentation to senior management
• Must pay close attention to detail, maintain confidentiality, discretion and problem solve (within scope of responsibility).
• Excellent organizational & follow-through skills.
• Must have knowledge of file set-up, maintenance, filing procedures, etc.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. $59,507.00 - $110,512.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO).

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@wbd.com.

Jobcode: Reference SBJ-gq4q71-3-144-240-141-42 in your application.