Executive Assistant

Job Description

Warner Bros. Consumer Products (WBCP), a Warner Bros. Entertainment Company, extends the Studio's powerful portfolio of entertainment brands and franchises into the lives of fans around the world. WBCP partners with best-in-class licensees globally on an award-winning range of toys, fashion, home décor, and publishing inspired by franchises and properties such as DC, Looney Tunes and Hanna-Barbera.

The division's successful global themed entertainment business includes groundbreaking experiences such as The Wizarding World of Harry Potter and Warner Bros. World Abu Dhabi. With innovative global licensing and merchandising programs, retail initiatives, promotional partnerships and themed experiences, WBCP is one of the leading licensing and retail merchandising organizations in the world.

To be successful at WBCP, you must have a willingness to model our values and behaviors, champion diversity and inclusion, leverage data and insights to maximize the legacy of our deep brands and franchises while maintaining a commitment to fostering best-in-class talent.

Your New Role...

Warner Bros. Consumer Products Inc. is seeking an Executive Assistant III for the Digital department. This role is responsible for managing the day-to-day administrative activities for the EVP, Digital Strategy, and their Digital executive team.

Your Role Accountabilities...
• Manages calendars, including but not limited to scheduling meetings, securing meeting rooms, setting up Teams and Zoom meetings, requesting drive-on passes for external attendees, ordering catering items, greets visitors, etc.
• Supports vendor onboarding, invoicing, including SAP shopping cart responsibilities
• Arranges and may participate in conferences and committee meetings and travels to conferences and events as needed
• Assists with putting together projects, PowerPoint presentations, and updates presentations in conjunction with executive's direction
• Makes international and domestic travel accommodations and arrangements in the most efficient manner available, as well as reviews and secures approval for all travel requests
• Reviews and reconciles all incoming travel and expense reports for accuracy and compliance with corporate policy, as well as prepares and submits T&E expense reports in a timely manner
• Handles confidential and sensitive matters on a daily basis
• Answers the EVP's phone lines and handles routing telephone inquiries pertaining to the operation of the department, and when necessary, directs the call appropriately
• Acts as a liaison with division managers to provide current status of various projects, and provides updates to EVP periodically on all division activities
• Makes photocopies of reports, documents, and other materials
• Opens, reviews, records, and distributes or organizes mail
• Maintains various files, records, indexes, and logs
• Creates and maintains schedules, reports, and matrixes
• Greets and interacts with all internal and external visitors
• Handles specific projects, assignments and other related duties as directed.

Qualifications & Experience...
• Minimum 3 years administrative experience
• Previous experience in a licensing company or an advertising agency strongly preferred
• High School Diploma required
• BA/BS degree preferred
• Strong working knowledge of Microsoft Office applications, specifically Outlook, Excel, and PowerPoint
• Experience with T&E systems, preferably Concur
• Experience with finance/invoicing systems, preferably SAP
• Ability to work in a team environment with changing priorities; possess flexibility and adaptability skills
• Exceptional time management and prioritization skills with ability to multi-task with a high degree of attention to detail and accuracy
• Well organized with effective and proven planning and follow-through skills
• Ability to work well under time pressure and time constraints
• Self-starter, optimistic and dependable
• Intellectual curiosity
• Passion and knowledge of WB properties
• Must be able to keep confidentiality

Management has the right to add or change duties and job requirements at any time.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. $62,797.00 - $116,624.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO).

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@warnermedia.com.

Jobcode: Reference SBJ-gkn03p-18-224-53-202-42 in your application.