Executive Assistant - GVP Of Global Tech

Job Description

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, ''the stuff dreams are made of,'' we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Who We Are…

When we say, ''the stuff dreams are made of,'' we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…

The Executive Assistant is a key role responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the executive's office. This role requires a high level of professionalism, discretion, and organizational skills, as well as the ability to interface seamlessly with internal and external stakeholders. This role will be responsible for coordinating meetings and schedules, planning department events, maintaining and organizing calendars, making travel arrangements, processing business expenses, managing files and office facilities, running reports, internal and external correspondence, fielding calls to the appropriate parties, and handling other administrative duties as required.

Your Role Accountabilities…

Meetings, Schedules, Event Planning and Travel
• Manage and coordinate complex calendars, including scheduling and confirming meetings, department events, and appointments; send invitations, organize technical requirements, prepare documents as needed, and ensure food is ordered and rooms are reserved both on and off the lot.
• Set and review schedules, anticipating and proactively resolving conflicts to ensure efficient use of time. Arrange domestic & international travel as needed, including processing business expenses. Must be able to manage potential conflicts of schedule or priorities with discretion.
• Responsible for creating & organizing presentations for VP. As well as sending out communication & announcements.
• Arrange special parking and access for business guests and executive visitors.
• Prepare expense reports, arrange travel, coordinate accommodations, and reconcile P-Card.
Office Administrator
• Responsible for various tasks including answering phones, sending and responding to correspondence in support of senior leaders, and managing the copiers, kitchen, and file cabinets in the office.
• Coordinate file transfers, logistics and shipments between various locations.
• Order supplies, handle computer requests and troubleshooting, reconcile business-related transactions, and maintain up-to-date desk procedures.

Professional Communication Skills
• Strong verbal and written communication skills are essential.
• Represent executives by effectively conveying information through summaries, emails, letters, phone calls, etc.
• Maintain various records and documents and handle sensitive information with discretion and confidentiality.
• Provide detailed reports as needed and within the timeframe requested.
• Draft, review and send communications on behalf of senior leaders.

Special Projects
• Assist in the coordination and management of special projects as assigned by senior leaders. Perform other related duties as requested and/or assigned.

Qualifications & Experience…
• Bachelor's Degree in Business Administration or related field preferred
• Minimum of 2 years of relevant work experience required
• Must have the ability to anticipate needs of the department
• Must be able to work under strict time constraints
• Must be pro-active
• Must have excellent communication skills
• Expert skills in Microsoft Word, Excel, PowerPoint and Outlook
• The role requires the ability to interact and communicate effectively with a diverse range of personalities, demonstrating professionalism when dealing with clients, colleagues and vendors through phone, email, or in-person interactions.
• Must have discretion, will be working with confidential information

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at recruitadmin@wbd.com.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $56,347.00 - $104,645.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

Jobcode: Reference SBJ-d2w427-35-171-45-182-42 in your application.