Executive Assistant, Global Publicity

Job Description

Your New Role

Provides administrative and clerical support to the Senior Vice President, Global Publicity.

Your Role Accountabilities
• Arranges executive calendar and travel, and schedules meetings, independently or as directed.
• Composes, prepares and distributes memos, reports, and other documents.
• Works publicity events, screenings, junkets, red carpets, premieres, photo shoots, filmmaker & talent Q&A's and press days as needed.
• Prepares purchase orders and follows up on payments including maintaining vendor billing and CFI process.
• Coordinates travel, hair and makeup while maintaining extensive itineraries for filmmakers.
• Oversees team's status reports, publicity reports, screening programs, quote memos and daily breaks while servicing to filmmakers, executives and talent representatives.
• Maintains various files, records, indexes and logs including A/V recordings on films.
• Types correspondence, reports, labels etc.
• Responds to inquires as directed.
• Answers, screens, and logs telephone calls.
• Opens, reviews, distributes, and organizes mail.
• Makes photocopies of reports, documents and other materials.
• Prepares expense reports.
• Orders supplies.

Qualifications and Experience
• Previous secretarial experience required.
• Previous publicity experience in the entertainment industry is required.
• High School Diploma or equivalent required.
• College Degree preferred.
• Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
• Must have the ability to pay close attention to detail and understand written and oral instructions.
• Must have the ability to organize and schedule work effectively.
• Must have the ability to work well under time constraints.
• Must be able to handle multiple tasks.
• Must have the ability to work with highly motivated and temperamental artists and filmmakers.
• Must be able to work extensive overtime as needed as well as weekends.

Jobcode: Reference SBJ-r7oe7q-18-218-196-220-42 in your application.