Executive Assistant, Global Creative Advertising

Job Description

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Warner Bros. Distributing Inc. seeks an Executive Assistant II for the Creative Advertising department. Provides assistance and support to the SVP, Global Creative Strategy, SVP, Global Creative Content and VP, Global Creative Strategy.

Your Role Responsibilities...
• Performs various administrative duties for both SVPs, VP and the Creative team, including answering phones, placing calls, responding to inquiries, directing calls and requests as appropriate, ordering and maintaining supplies, maintaining files, records and logs, scheduling meetings, updating/maintaining calendars and schedules of projects/deadlines, opening and distributing mail, requesting couriers/deliveries/drive-ons, etc.
• Manages SVPs and VP's expense reports; submits expenses and tracks activity/status (submitted, paid). Organizes/arranges business travel.
• Greets clients, talent, creative staff, and executives.
• Assists in the material delivery for enhanced media buys including assisting in the creation of tool kit materials
• Assists with administrating the PIX system including but not limited to creating playlists, sending playlists, adding vendors, adding individual users
• Assists in compiling print PDFs, tracking status, recording notes, and building Bluescape presentations for meetings
• Assists in the logging of incoming and outgoing creative materials
• Maintains project lists, vendor lists, contact lists, schedules, scripts, and status updates/reports, etc.
• Assists Creative team in maintaining / tracking individual film budgets; including but not limited to updating Film Budget Logs, Approving Purchase Order Requests, Logging PO#'s, Confirming Goods Receipts, ABL Reports
• Performs research as needed.
• Performs related duties or projects as assigned.
• Ability to work Overtime and Weekends.

Qualifications & Experience...
• 3 years' experience in marketing, creative advertising and entertainment preferred.
• Experience in marketing, creative advertising, and entertainment preferred.
• High School diploma or equivalent required.
• Bachelor's degree preferred.
• Typing at 50 wpm required.
• MAC proficiency required.
• Proficiency with MS Word, Excel and Outlook required.
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report and letter formats.
• Familiarity with budgets helpful.
• Proficiency in major desktop publishing applications a plus.
• Knowledge of graphic design principles, practices, formats, typography, printing and layout helpful.
• Knowledge of Adobe Creative Suite a plus.
• Must be able to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
• Must have excellent follow-up and follow-through skills.
• Must have the ability to pay close attention to detail and understand written and oral instructions.
• Must have the ability to organize and schedule work effectively.
• Must be able to handle multiple tasks and work well under time constraints.
• Must be able to work in a fast-paced environment.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $45,500.00 - $84,500.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.
If you're a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Jobcode: Reference SBJ-wp8qop-216-73-216-89-42 in your application.