Executive Assistant, EVP Worldwide Marketing

Job Description

Your New Role

Performs secretarial and administrative duties for EVP Worldwide Marketing, including answering telephones, typing correspondence, scheduling appointments, making travel arrangements, managing invoicing and department reporting, ordering supplies and select vendor coordination to ensure successful outcomes for the department.

Your Role Accountabilities
• Arrange executive calendar and schedule meetings, independently or as directed; Assist in coordination of special events, conferences, and other projects as needed.
• Screen, log, and answer/place calls, in addition to greeting clients, talent, creative staff, and executives.
• Update timelines, distribution groups, and workflow calendars for assigned projects & activities originating out of home office.
• Coordinate international and domestic travel, and hotel accommodations for departmental team. Handle all aspects of travel, including expense reports.
• Type correspondence, reports, schedules, agendas, etc. Maintain various files, records, indexes, and logs. Make photocopies of reports, documents, and other materials.
• Responsible for department budget invoices as necessary (SAP). Respond to inquiries, audits, and code invoices. Ensures all purchase order requests are signed and placed into the shopping cart. Prepare check requests or expense reports for departmental team.
• Open, review, record, and distribute or organize mail.
• Perform other related duties and/or special projects as assigned.

Qualifications and Experience
• Minimum 3 years previous executive secretarial experience strongly preferred.
• Experience with Warner Bros.
• High School diploma or equivalent required.
• Must be tactful with personnel at all levels of company and be discreet with departmental information.
• Must be proactive, especially with calendaring.
• Must be able to prepare clear & concise reports, manuals, and maintain current & accurate records, files, etc. Have general knowledge of standard filing procedures.
• Must be a proficient writer, to take the lead on marketing copy and reporting.
• Must have exceptional organization and communication skills with the ability to handle multiple projects simultaneously.
• Must be detail-oriented and have ability to proofread and review reports and documents.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. $45,500.00 - $84,500.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO).

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@wbd.com.

Jobcode: Reference SBJ-robzx2-18-222-23-119-42 in your application.