Production Department Secretary

Job Description

Walt Disney Animation Studios has been combining the best in artistry and storytelling with cutting-edge technology to bring wonderful new characters and adventures to the big screen for audiences around the world.

We currently have an exciting opportunity for a Production Department Secretary (OPEIU) to join the team at our Burbank, CA Studio.

Responsibilities
• Provide day-to-day administrative support to the Associate Producer and PMs.
• Partners with Secretarial Office Manager to provide support in a wide range of projects; directs all assistant-related workflow on the production including, but not limited to, answering and screening calls, maintaining show and vacation calendars, scheduling meetings and travel arrangements, meeting and presentation preparation, opening and distributing mail, ordering supplies, maintaining files, preparing expense reports, typing correspondence, photocopying, shipping materials and supporting departmental projects.
• This position will be responsible for coordinating and organizing various events, catering, screenings, and offsites as well as accounting-driven aspects.
• Assist in the development of the production aliases and internal website; keeping content updated and current.
• Help to maintain the show's conference room, Shot and Asset Boards, including Shotgun pages and/or other Google Docs.
• Facilitate communication for crew on boarding and move planning.
• Facilitate show initiatives with Studio departments.

Required Qualifications
• As the face of the production office, must be mature, professional and demonstrate positive energy
• Minimum 2 years administrative support experience, preferably in a Production environment
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Google Calendar and Google Docs
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Detail oriented with the ability to maintain professionalism under pressure
• Strong organizational and follow-thru skills; effective communicator
• Ability to work with and be sensitive to confidential information
• Positive attitude and the ability to be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively as part of a team
• Ability to take initiative and work with limited supervision
• Ability to manage up to several different supervisors
• Must be a detail-oriented, proactive problem-solver with creative instincts and business sense
• Must be able to do some physical work, including lifting and carrying books and boxes

Desired Qualifications
• Proven knowledge of Walt Disney Company policies and procedures
• SAP experience
• Knowledge of animation or digital production process
• This position falls within the jurisdiction of the OPEIU collective bargaining agreement.

Walt Disney Animation Studios is an Equal Opportunity Employer

The pay rate for this role in Burbank, CA is $23.37 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.

Disney Animation continues to build on its rich legacy of innovation and creativity, from the first fully-animated feature film, 1937's ''Snow White and the Seven Dwarfs,'' to the upcoming fall 2024 feature, ''Moana 2.'' Among the studio's timeless creations are ''Pinocchio,'' ''Sleeping Beauty,'' ''The Jungle Book,'' ''The Little Mermaid,'' ''The Lion King,'' ''Frozen,'' ''Zootopia,'' and ''Encanto.''

This position is with Walt Disney Pictures, which is part of a business we call Walt Disney Animation Studios.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-d5v3z0-35-171-164-77-42 in your application.