Production Department Secretary

Job Description

We currently have an exciting opportunity for a Production Department Secretary (OPEIU) to join the team at our Burbank, CA Studio.

Responsibilities:
• Provides day-to-day administrative support to the Associate Producer and Production Manager
• Partners with Production Office Manager to provide support in a wide range of projects
• Directs all assistant related workflow on the production including, but not limited to, answering and screening calls, maintaining show and vacation calendars, scheduling meetings and travel arrangements, meeting and presentation preparation, opening and distributing mail, ordering supplies, maintaining files, preparing expense reports, photocopying, shipping materials and supporting departmental projects. This position will be responsible for coordinating and organizing various events, catering, happy hours, screenings, and offsites as well as accounting-driven aspects
• Maintains show content updated such as production aliases, Shotgun pages and Google docs and internal web site
• Helps to secure the show conference room
• Facilitates communication for crew on boarding and move planning

Basic Qualifications:
• As the face of the production office must be professional, people orientated and demonstrate a positive attitude
• Minimum 2 years administrative support experience, preferably in a Production environment
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Google Calendar and Google Docs
• Demonstrated ability to prioritize, meet deadlines, and make decisions
• Detail oriented with the ability to maintain professionalism under pressure
• Strong organizational and follow-thru skills; effective communicator
• Ability to work with and be sensitive to confidential information
• Strong people skills, including the ability to work effectively as part of a team
• Ability to take initiative and work with limited supervision
• Ability to manage up to several different supervisors
• Ability to lift ~ 20 pounds to assist production needs

Preferred Qualifications:
• Proven knowledge of Walt Disney Company policies and procedures
• SAP experience
• Knowledge of animation or digital production process

Jobcode: Reference SBJ-d226yd-216-73-216-127-42 in your application.