Vault Clerk

Job Description

We currently have a position open for a Vault Clerk, located at our Burbank Office and Chatsworth Warehouse in California.

Candidates must be self-motivated, with superior work ethic and ability to work with delivery deadlines, with minimal direct supervision.

$18.00 per hour

This is a temporary position that will last between 11-12 months.

Position Overview

The Vault Clerk processes incoming and outgoing assets, including staging assets, entering assets into a computer database, basic Vault functions as outlined below. This position requires driving a Company vehicle.

Responsibilities

• Work with digital assets and digital asset archiving
• Pick up physical media, documents, and supplies as requested
• Advise account representatives promptly and dispense elements to appropriate department of the receipt of incoming media
• Perform data entry and manage paperwork (archive incoming and outgoing logs) of all vault related activities
• Perform media manifests of incoming hard drives
• Distribute incoming mail/packages to staff
• Correctly log data of incoming physical media into the inventory system and barcode elements
• Accountable for locating elements in company’s vault system upon request
• Shelve and re-shelve physical media such as film, video tape, and hard drives
• Securely pull physical media in a timely manner for production use and return elements to vault storage once complete
• Keep onsite vault organized and retain space for incoming elements
• Conduct periodic audits of all vaulted elements to maintain accuracy of database
• Pull elements for delivery and arrange for dispatch of couriers or overnight shipments with preferred vendors
• Assist account representatives with asset returns to clients
• Answer phones and contact staff and clients concerning receipt, vaulting, and shipment of physical media
• Interact with clients
• Driving elements between VDMS facilities, clients and vendors
• Perform other related duties as assigned or related to position

Education and Required Experience

• Excellent written and verbal communication skills
• Excellent organizational and time management skills
• Valid Driver’s License, with a clean driving record
• Experience with Microsoft Office
• High School diploma or equivalent required
• Ability to read, write, speak and understand English
• Understanding of technical workflows is required
• Positive, collaborative and unselfish interpersonal skills with strong verbal, written communication skills, including the ability to effectively convey requests and ideas to editors, graphic and audio designers, talent, etc., are required
• Strong understanding of the organization’s goals and objectives
• Willing and able to learn, understand, and grow with the business
• Team-oriented in a highly collaborative environment
• Can conform to shifting priorities, demands and timelines
• Flexible during times of change
• Able to execute tasks in a high-pressure environment
• Desire to mentor and train less experienced/junior to mid-level employees
• Proficiency in Word & Excel with basic math skills
• Good organizational and project coordination skills are necessary, including the ability to compile materials
• Good problem-solving skills and the ability to multitask and work effectively under changing priorities and time constraints
• Willingness to work nights, weekends, flexible hours, at various locations, etc.

Desired Skills and Experience

• Results oriented with strong attention to detail
• Excellent interpersonal and both written and verbal communication skills
• Knowledge of audio/video, physical formats
• Multi-tasker, with experience with organizing and managing multiple priorities
• Strong ability to follow direction, work unsupervised, at a fast pace in a calm and collected manner
• Ability to troubleshoot and act as a critical thinker

Skills/Abilities:

• Knowledge of business and customer service and service methods
• Skill in understanding written sentences and paragraphs in work related documents
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Skill in communicating effectively in writing as appropriate for the needs of the audience
• The ability to work independently at tasks that require concentration
• Language and communication skills to receive instructions, follow directions, and work both productively and safely

Jobcode: Reference SBJ-rj13e2-3-145-69-255-42 in your application.