Full Time Job

Executive Assistant, Marketing


New York, NY 02-19-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

Overview and Responsibilities

The Executive Assistant will support various internal assignments for ViacomCBS, working closely with the brands, marketing, communications, research, product and sales teams. ViacomCBS Marketing's primary stakeholders include: Ad Sales, US Networks Distribution, Talent Acquisition, and Investor Relations

This position will support 3 senior level executives.

• Maintain accurate appointment calendars, contacts and meeting-specific distribution lists via Outlook
• Coordinate internal and external meetings, appointments, offsites, presentations, luncheons and/or dinners
• Provide support by assisting in creation and maintenance of collateral, sales decks, and swag
• Prepare reports/recaps of Marketing Strategy initiatives
• Answering phones
• Coordinating and maintaining daily work schedule
• Screening and prioritizing mail
• Coordinate and book all business travel, seminars, retreats, conventions and luncheons
• Prepare, submit and file T&E reports
• Gathering and distributing materials, documents, timelines, status sheets, and information as needed and directed including design and updating of departmental documents, charts and forms via Word & Excel
• Code and process invoices as needed
• Liaison to other departments/assistants on all relevant needs and issues as determined.
• Work efficiently & effectively with ViacomCBS' support departments, i.e. travel management, facilities, technology help desk, accounts payable, etc. to fulfill job responsibilities, building bridges and key relationships as needed
• Assist with recurring planning of ViacomCBS Marketing Council meetings

Basic Qualifications
• Bachelor's degree from a four-year college or university in Marketing, Advertising, Communications or related field preferred or equivalent experience
• Minimum 1-3 years' experience in marketing, advertising, and/or brand strategy at an organization, agency or brand
• Experience working with senior level marketing and/or c-suite executives

Additional Qualifications
• Has an understanding of how a marketing functions interacts within a wider organization
• Have experience coordinating with outside marketing and / or brand agencies
• Strong PowerPoint skills
• Fan of ViacomCBS brands!
• Interest in marketing, strategy, and media/entertainment
• Ability to project-manage from start to finish (and manage up, when necessary)
• Excellent written and verbal communication
• Flexibility, initiative, appetite for dynamic environment
• Strong interpersonal, relationship-development skills
• Effective problem-solver with ''can-do'' attitude
• Excellent attention to detail
• Well-organized with a strong ability to prioritize and a master at multi-tasking
• Proven ability to act autonomously in day to day activities
• Flexible availability out of office hours to handle priorities
• Highly self-motivated, ambitious and willing to go above and beyond