Full Time Job

Executive Assistant


Hollywood, CA 03-31-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
Overview and Responsibilities

Do you love all things social and online video? We are looking for an Executive Assistant to play an integral role in ensuring the continued, long-term success of the VidCon team! You will serve as the face, internally and externally, of the executive team, providing total administrative support, and managing the day-to-day operations of the Hollywood office. We are comprised of the GM, Vice President of Programming, Vice President of Marketing, and Vice President of Operations. The Executive Assistant will handle both general administrative duties, as well as special projects!

• Maintain all executives' calendars, coordinate meetings, and serve as point person for meeting requests, meeting logistics, tech needs, and document preparation both internally and externally.
• Proactively advise executives regarding calls, appointments, meetings, and deadlines
• Act as liaison between VidCon and ViacomCBS department assistants and outside vendors/agencies
• Arrange department office supply and equipment ordering. Provide daily operational management and contact with Facilities, IT Help Desk, A/V and Telecom
• Prepare all executive travel arrangements and process, submit, and file travel and expense reports
• Update and maintain contact sheets and other departmental documents
• Distribute information and materials to VidCon staff on an as needed basis
• Support VidCon team at select events as needed
• Assist in preparing presentations, spreadsheets, and other VidCon documents/materials
• Assist in organizing VidCon and Viacom Digital Studio team activities such as offsites
• Assist in gathering and reporting key data and metrics internally and externally
• Continue to grow knowledge of online content and creators, expanding across all genres and platforms
• Maintain a problem solving mentality

Basic Qualifications
• Bachelor's Degree
• 1-2 years of experience in Digital/Social Media (strong internship experience considered)

Additional Qualifications
• Adobe Creative Suite, including Photoshop and Premier
• Proactive and eager, detail oriented, and deadline oriented
• Organizational and meticulous
• Strong interpersonal and relationship building skills
• Excellent oral, written, interpersonal, and judgment skills with the ability to collaborate with staff, other administrators, internal and external contacts, and senior management
• Ability to work under tight deadlines
• Nimble and able to pivot with short notice
• Ability to effectively prioritize and handle multiple tasks from multiple people