Full Time Job

Publicity Coordinator

Universal Music Group

Santa Monica, CA 02-19-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

Interscope Geffen A&M Records (''IGA'') is home to some of the biggest artists in the world including: U2, Eminem, Kendrick Lamar, Lady Gaga, and many more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family. We are currently seeking a Publicity Coordinator to serve as key component of the team, acting as the administrative support point person for Interscope's Publicity department

Interscope Records is seeking a highly-motived Publicity Coordinator to join their Public Relations team. The ideal candidate will possess strong administrative, organizational, and creative skills. Prior marketing or publicity and administrative experience in the music/entertainment field is required.

How you'll CREATE:
• Create and update all one-sheets, timelines, quote sheets, and any other project-related documents
• Create and maintain artist calendars - Collect and organize all artist assets (photos, artwork, logos, music, bio, etc.
• Provide support to senior members as well as regionals of the publicity team.
• Write, create and distribute pitch letters, press releases, and media rollout campaigns
• Process and manage all incoming invoices and sponsorships; maintain up to date budget reports for each priority single
• Compile and submit vendor registration paperwork. Serve as point of contact between vendor and UMG Finance
• Compile and submit all music for music releases and serve as the contact person for MediaBase and Nielson Soundscan to encode
• Manage Interscope MediaBase account and compile/send reports to staff, artist management teams, vendors, and radio stations as needed.
• Manage and submit all concert/event ticket requests on behalf of the publicity team.
• Obtain and distribute concert tickets to regionals and radio stations
• Work with all regionals and radio stations for promotions, contests, artist appearances to ensure compliance
• Book travel for radio personnel, contest winners. Create and submit eTAs, manage RSVLT paperwork for each station to ensure compliance.
• Obtain necessary internal approvals on as-needed basis with the finance and legal departments
• Coordinate travel for artists and publicity division team
• Draft agreements for music videos and independent contractors, as well as various authorization forms
• Submit and monitor art or video requests to completion for any marketing assets needed (invites, posters, pseudo videos, etc.)
• Conduct research, compile and analyze data, and create reports as requested
• Work with PMs and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex: promotional items) and oversee their delivery
• Assist with administrative and day to day basic duties including answering phones, maintaining calendars and coordinating meetings
• Record and distribute marketing meeting minutes / organize meetings, music listening sessions
• Any additional duties as assigned

Bring your VIBE:
• At least two (2) years of marketing/publicity and/or administrative experience in the music/entertainment business
• Strong administrative, organizational and creative skills
• Long term commitment within publicity
• Previous experience with on-site artist interaction
• Strong computer skills: SEO, SEM, Social media, Online Advertising, YouTube, Google and Facebook Analytics, Digital Media savvy, General online marketing knowledge
• Ability to work under high pressure and speed
• Forward-thinking with great social and interpersonal skills
• Self-motivated, proactive, and resourceful
• Ability to work well with others and keep information highly confidential
• BA Degree in Communications or Publicity or at least two years of internship experience

Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, ''Gift Week'', Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

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Universal Music Group

We are Universal Music Group, the world’s leading music company. We are the home for music’s greatest artists, innovators and entrepreneurs.