Coordinator, Facilities

Job Description

As a member of the Administrative Services Department, the Facilities Coordinator is responsible for providing general facilities and administrative support. Reports directly to the Executive Director, Administrative Services assisting in the daily operations and functions of the Los Angeles offices of the Universal Music Group and affiliate labels.
How you'll CREATE:
• Interact with both employees and facilities representatives in the coordination of addressing issues, maintenance requests and corrective measures
• Primary contact with onsite 3rd party Property Management company for facilities related requests.
• Customer facing position requires top notch customer service skills.
• Process invoices and distribute for approval. Maintain invoice file and responsible for follow-up on A/P and A/R related problems
• Coordinate meetings, conference calls and schedules
• Backup coverage for other Facilities coordinators and/or receptionists
• Coordinate, maintain and distribute incoming invoices and correspondence
• Provide administrative support; greet visitors, answer phones, generate internal/external correspondence, reporting, deliveries & filing.
• Coordinate and maintain telephone system requests (name changes, moves, and software changes).
• Assist in the planning, organizing, coordination and facilitation of various city and state mandated safety programs including fire drills, and floor warden programs.
• Ability to exercise good judgment with sensitive and confidential information.
• Help plan, organize and set up various internal and external employee events throughout the year
• Participate in the planning and execution of various personnel moves in and around building and offsite locations as needed
• Review and validate insurance certificates and coverage forms for compliance
• Assist with setting up new employees with required credentials, office space, equipment and supplies
• Will need to be able to lift and move light objects up to approx. 30 lbs. and can be able to walk, sit and stand for periods of time.
• Ability to work overtime and weekends for moving, inspection, and renovation projects.
• Ability to travel from one location to another, if needed.
• Infrequently work in construction environments involving dust & noise.
Bring your VIBE:
• High School diploma or equivalent required.
• Prior experience in property/facility management position is a plus.
• Current valid driver's license and adequate auto insurance.
• Ability to travel independently and spontaneously to various locations.
• Knowledge of Office Services; mail room, conference rooms, reception, parking & security.
• Space assignments
• Tenant/employee relations & events
• Relocations and moves
• General real estate and property management operations
• Project planning
• Excellent follow through and problem-solving skills
• Must be computer proficient, including good working knowledge of Microsoft Office Suite. Auto CAD experience is a plus.
• Outstanding written and verbal communication skills
• Must be proficient and enjoy multitasking
• Solid people and customer service skills
• Must function well as a member of a team
• Minimum of two (2) years Coordinator, in facilities, property management, office management or other relevant real estate position(s).
• High School diploma required, college degree a plus
• BOMA, IFMA or other real estate accreditations a plus
Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent
Check out our full overview of benefits on the Perks Playlist page of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
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Job Category:
Corporate Operations & Facilities
Salary Range:
$38,300 - $58,630
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-1222vm-216-73-216-239-42 in your application.