Job Description
Universal Music Group is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of UMG's Business Affairs team, including the UMG in-house attorneys.
Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time- sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is
often necessary.
In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.
How you'll CREATE:
• Coordinate & prioritize meetings involving UMG Business Affairs staff
• Phone answering and message taking as required
• Responsible for processing payments in ''Uniport'' (an online payment system for which the assistant will be trained)
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar
• Greet and direct internal/external Business Affairs meeting participants
• Book travel, accommodations, car services & process Travel & Entertainment expenses
• Create, send, receive and distribute internal/external company communications
• UMG Business Affairs filing in coordination with other Business Affairs filers
• Special projects as needed
• Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision
• Maintain and organize files, including all relevant correspondence
• Maintain relevant files in the computer-based systems
• Assist in department and company projects as needed
Bring your VIBE:
• Bachelors Degree and entry level paralegal equivalent experience
• Music/Entertainment Industry experience (legal-related experience preferred)
• Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one's role helps to achieve the overall objective)
• Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management
• Ability to interact comfortably and effectively with employees of parties with whom UMG does business
• Self-motivated, pro-active and resourceful
• Excellent follow-through and close attention to detail
• Flexible – able to adjust to changing priorities and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
• Must have excellent verbal, written and interpersonal communication skills
• Ability to stay on top of multiple initiatives at one time
• Ability to work quickly and accurately under pressure
Salary Range: $36,000 - $68,600
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, Two (2) paid weeks for ''Winter Break'' season, Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer.
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Job Category:
Administrative
Jobcode: Reference SBJ-g4wznv-34-201-19-151-42 in your application.