Admin Assistant / A&R Coordinator, Lava

Job Description

Lava Records is an artist-first label that offers the best of all worlds: the attention and commitment of an indie and the global reach and capabilities of the world's largest music company through its partnership with Republic/Universal. Originally founded in 1995 by Jason Flom, Lava has been the home to many multi-platinum superstars, Grammy winners, and critical darlings. With a proud heritage and eyes fixed on the future, the label is now home to phenomenal artists including Greta Van Fleet, Jessie J, Lorde, and The Warning.

Lava Records is looking for a motivated individual to fulfil the role of Admin Assistant / A&R Coordinator, reporting to multiple executives. This candidate must be efficient and detail-oriented, and he/she must be able to multitask and work on tight deadlines in a high-pressure environment. The ideal candidate will possess strong administrative and organizational skills, and he/she must possess a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company. A passion for music and a ''can-do'' attitude is essential.

How you'll CREATE:
• Maintaining high-demand schedules and calendars; ensures Executives stay on schedule
• Extensive travel and meeting coordination
• Track expenses and submit bi-monthly expense reports in a timely and accurate manner
• Archive emails and maintain electronic folders
• Execute mailings
• Ensure that all guests are accommodated
• Setting up meetings/conference calls
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Assist in all business-related activities
• Coordinate operational logistics with regards to Lava's recording process and releases
• Book travel for Lava artists
• Work with A&R Admin on recording budgets and outgoing payments
• Secure talent release forms and union paperwork from all track participants for each release
• Gather, review, and submit track credits for each release
• Generate session reports and work with external managers to execute producer signatures
• Work with internal departments to clear side artists, samples, and/or interpolations
• Represent Lava at weekly production and clearance meetings
• Assist in coordinating all A&R Admin related requirements as they come up
• Additional duties as assigned

Bring your VIBE:
• Bachelor's Degree required
• 0-1 years of experience in Entertainment industry
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
• Proactive in determining roadblocks
• Must have excellent verbal and written communication skills
• Ability to work under high pressure and speed
• Must have the ability to build collaborative relationships
• Ability to keep information highly confidential
• Flexible and able to multi-task
• Team player, self-starter

Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, ''Gift Week'', Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Jobcode: Reference SBJ-gk3110-18-117-132-49-42 in your application.