Casting Production Coordinator

Job Description

Casting Production Coordinator (Alice X Junction)

Alice X Junction is a multidisciplinary team specializing in motion capture, audio, scanning, casting, and data management and curation. We are a small team spread across two studios, Montreal and Toronto. We like to push our limits, and thanks to a strong team spirit, we succeed in doing so. We collaborate with Ubisoft game creators around the world, executing each project with the level of excellence that our productions deserve!

Job Description

The Casting Production Coordinator will perform administrative, casting and operational duties supporting productions and the motion capture department, in accordance with specific guidelines and procedures.

Responsibilities:

The main tasks are :

Talent Support: Welcome and assist talent during recording sessions, auditions, and rehearsals, while managing actor access with security and reception.

Data Management: Enter and maintain talent and casting information in the internal database, along with tracking lists.

Contract Administration: Generate contracts and purchase orders, and handle signatures and invoices.

Travel Logistics: Arrange travel and immigration paperwork for actors, and compile expense reports.

Availability Coordination: Contact talent and agents to check availability and make bookings.

Budgeting: Provide quotes for talent and casting budgets.

Session Coordination: Create schedules and manage voice recording sessions, reserving studio time and directors.

Makeup and Setup: Schedule makeup artists and prepare scanning rooms.

Insurance Management: Handle insurance requests for actors.

Script Management: Apply watermarks and distribute scripts to talent and directors.

Studio Preparation: Ensure studios are equipped with necessary refreshments.

Footage Archiving: Archive actor footage in the company database.

Planning Tools Maintenance: Maintain planning tools and team calendars.

Talent Identification: Collaborate with teams to find suitable talent within budget.

Research: Conduct research to identify fitting talent for roles.

Casting Schedules: Create and adjust casting schedules as needed.

Candidate Selection: Draft character breakdowns, review audition tapes, and select candidates.

Audition Logistics: Book audition facilities and manage logistics.

Feedback Provision: Provide casting feedback and shortlist recommendations to production.

Talent Searches: Conduct searches in the talent database and make recommendations.

Agreement Negotiation: Draft and negotiate talent agreements, including for international performers.

Stakeholder Communication: Facilitate communication between performers, agents, and production.

Union Guidance: Advise on union rules and rates.

Relationship Management: Build and maintain industry relationships.

Additional Tasks: Perform other related tasks

Qualifications

Education:
• Diploma or Degree in project management, audio, theatre, film/TV production or any other related field.

Relevant experience:
• 3 years+ experience casting for voice-over, theatre, film or television productions or talent agency(ies).

Qualifications:
• Able to work at the speed of the business and meet tight deadlines and manage several projects at once.
• Exceptional time management, organizational and problem-solving skills.
• Comfortable working with stakeholders at all levels.
• Works autonomously and is resourceful.

Knowledge of:
• Working knowledge of Office Suite (Excel, Word, TEAMS etc.) + familiarity with project management software (e.g., Click Up, Jira).
• Knowledge of the entertainment industry, agents & unions is an asset. Familiarity with ACTRA preferred.
• Basic knowledge of the video game industry is an asset.
• French fluency a strong asset.

Jobcode: Reference SBJ-d2wbx6-35-171-164-77-42 in your application.