Digital Coordinator

Job Description

The Job

The CW Television Network is currently looking for a Digital Coordinator, who is responsible for providing executive support for the Executive Vice President, CW Digital. Also responsible for overall office and finance management of the entire CW Digital department.

The Daily
• Manages calendars, phones, copies, scans, visitor passes and other daily administrative tasks
• Prepares and distributes regular budgetary and expense reports
• Provides EVP with monthly cost projections; liaises with The CW Network Finance Department
• Manages all internal and external CW Digital partner/vendor billing related initiatives (on-boarding, processing, reporting, etc.)
• Works with senior leadership to organize and track all vendor related documents (MSAs, SOWs, Change Orders)
• Works with the appropriate groups to track and forecast all digital costs
• Sets up purchase orders for vendors through SAP and manages all invoices
• Reviews and reconciles all incoming expense and travel reports for accuracy and compliance with corporate policy
• Manages special projects and ad hoc requests in support of The CW Digital Management team, as assigned
• Prepares presentation decks and ensures that required materials are prepared ahead of meetings
• Acts as liaison with division managers to establish status of various projects
• Prepares and handles all administrative onboarding for new hires
• Performs other related duties as assigned

The Essentials
• BA/BS degree in related field preferred
• Minimum of 3 years office experience required
• Previous executive administrative or office management experience strongly preferred
• Prior experience managing budgets and tracking payments preferred
• Digital/entertainment or agency experience preferred
• Must have proven track-record demonstrating capability to communicate and work effectively with all levels of staff, senior level executives, and external partners
• Proven track-record of managing workload to meet tight deadlines while maintaining attention-to-detail
• Exceptional proficiency with MS Word, Excel, Outlook and PowerPoint required
• Flexibility in schedule to work overtime as needed – some mornings, nights and weekends
• Must be able to prioritize and manage projects simultaneously
• Must be detail-oriented and maintain strict confidentiality
• Must have knowledge and understanding of building and maintaining strong professional relationships
• Must have the ability to pay close attention to detail and understand written and oral instructions
• This position will receive feedback from many departments, it will be critical to maintain a level of humility, empathy, self-awareness, and patience to effectively interact with others
• Must be able to work in extremely fast-paced environment
• Must be able to handle multiple tasks simultaneously and under strict time constraints
• Must have excellent communication skills
• Must be able to manage heavy workload and successfully see projects/tasks through to completion

The Compensation
• $25-$27/hr commensurate with experience and skill level

Jobcode: Reference SBJ-gwzo5k-3-145-77-114-42 in your application.