Office Coordinator

Job Description

Responsibilities

As an Office Coordinator, you will provide administrative support to NBC10, Telemundo62, and NBC Sports Philadelphia senior leadership team. Person will serve as the office liaison, communicating with internal NBCU divisions and with external businesses.

Responsibilities
• Schedule meetings and maintain daily and long-term calendar management
• Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for senior leadership team
• Booking conference rooms and venues for meetings, offsites, and presentations
• Coordinate senior executive meetings and prepare confidential and executive materials
• Arrange and coordinate all travel arrangements, such as booking air and ground transportation, and making hotel and restaurant reservations for senior leadership team
• Order and maintain office supplies and arrange for office equipment repair and maintenance
• Additional duties and projects as assigned
• Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents.
• Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports.
• Responsible for excellence in meeting/event preparation, set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Handle office duties such as incoming mail/packages and booking conference rooms and IT support for in-office meetings
• Support HR team with employee engagement initiatives

Qualifications
• Bachelor's degree or equivalent experience.
• Minimum of 3 years' experience in an office/administrative support role
• Excellent written and verbal communication skills
• Extremely computer savvy with proficiency in MS Office and Concur
• Demonstrable capability in supporting senior executives within fast moving organization
• Superior interpersonal skills with a pleasant, positive demeanor
• Ability to multi-task and handle competing priorities effectively
• Resilient and Resourceful - must be able to work effectively with the minimum amount of supervision
• Ability to research and source ad-hoc information independently
• Superior organization and time management skills
• Ability to handle confidential information professionally
• Must be willing to work in Philadelphia
• Must have unrestricted work authorization to work in the United States

Desired Characteristics:
• Strong sense of initiative with the ability to multitask and anticipate executive needs, using a proactive and energetic style
• Ability to thrive in a dynamic, fast-paced, deadline-driven environment
• Proactive, flexible, self-starter

Additional Requirements:
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three to four days per week.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.

Jobcode: Reference SBJ-gq45n1-18-218-169-79-42 in your application.