Executive Assistant

Job Description

We are a global creative partner for agencies, production companies and brands, working across all media and creative technology platforms.

We are specialists in visual effects, creative production and experience design. Our projects include the creation of digital products and virtual experiences, as well as world-class VFX, animation and video production.

We are a global network of talented artists, producers, directors and creative technologists from multinational backgrounds. We nurture innovation, flexibility and diverse ideas across our studios in London, New York, Los Angeles, Chicago, Berlin, Amsterdam, Bangalore, Shanghai and Seoul.

With us, you'll find a diverse group of colleagues with different backgrounds and perspectives. We believe everyone has something of value to offer, and that sustaining a truly diverse, equitable and inclusive workplace begins with fostering an environment where people can be themselves, authentically, every day. We want to build something with the potential to change the heart of our industry, and we'd love to include your unique perspective

The Executive Assistant is responsible for executing various administrative and operational aspects as support for global executive leadership. This role requires high-level of confidentiality, a self-starter and learner, and comfortability carrying out tasks in a professional and timely manner. This role will work cross-functionally and may be tasked with special projects as assigned by CEO / CSO / COO.

Day to day duties include, but are not limited to:
• Prioritizing and organizing emails; responding to emails on behalf of executives when appropriate
• Coordinating calendars and meetings; reviewing global meetings cadence on a quarterly basis
• Assist in organizing and preparing meetings, presentations, events and townhalls
• Collect and submit expense reports; POs and invoices
• Book and coordinate travel
• Assisting in onboarding executive and senior leadership
• Maintain and update project tracking, team dashboards, licenses, ownership, and approvers for various systems and applications
• Help organize meeting notes and transcribe feedback for other members of the leadership team
• Provide market and industry research
• Other duties and projects as assigned

Qualifications
• BA or equivalent
• Minimum of 3-5 years' experience supporting senior leadership
• High level of Microsoft Office proficiency
• Adobe Creative programs knowledge a plus
• Excellent written and verbal communication skills
• High-level of confidentiality
• Time-management and organization skills
• Ability to pay attention to detail
• Ability to multitask

Jobcode: Reference SBJ-rvnmj7-3-15-221-67-42 in your application.