Full Time Job

Festival Coordinator, Press Materials and Operations

Sundance Film Festival

Park City, UT 08-29-2023
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

The Festival Coordinator, Press Materials and Operations is charged with managing all publicity materials for Festival films, projects, and artists, as well as coordinating various administrative tasks for the Press Office team.

Working closely under the direction of the Festival Manager, Press Office, this role receives, processes, and organizes key press assets for internal departments and external use.

This temporary position works full time from Monday, October 30, 2023 through Tuesday, January 30, 2024 or Friday, February 9, 2024 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Park City, Utah office and will be expected to perform onsite work duties as of Tuesday, January 2, 2024. Employees may start in a commutable distance to Park City, UT or remotely from a state we currently operate in until the required onsite work date. A total of two (2) roles are available.

Top priorities include but are not limited to…
• Liaising with film teams to gather and organize various publicity materials encompassing the full Festival program such as film stills, director headshots, digital posters, trailers, and clips. Regularly and clearly communicating updates and details with various internal departments.
• Uploading images and clips of approved materials for use across areas, including program guide, press releases, media coverage, Festival publications, website, and media asset websites such as Dropbox and Flickr.
• Handling overall processing of press line and event photos during the Festival in a timely manner, including coordinating delivery details with internal teams, downloading materials, prioritizing and organizing many assets, servicing for internal approvals and keeping track of edits, uploading for external use and tagging content.
• Creating and distributing face sheets for press lines and events.
• Preparing and delivering publicity materials, including distributing photos and videos in tight turn-around times throughout the Festival.
• Using Photoshop, Lightroom, Bridge, and the entire Adobe Suite as well as Reach Engine, Flickr, and to reformat and convert media into additional formats and process materials as required.
• Establishing cross-departmental workflows and labeling mechanisms for efficient distribution of assets, and staying coordinated and communicative on priority materials and timelines.
• Supporting the Press Office’s presence at Festival Headquarters, including but not limited to administrative needs requested by the team.
• Assisting in managing the online press site which includes monitoring and helping to prioritize media requests, managing media materials and staying up-to-date on latest updates.
• Working with the Press Office team to coordinate and organize information for internal and external reference as needed, such as press line details, press clippings, publicist contact information, media interview space scheduling, ticketing request forms, and additional details.
• Supporting press outreach and interview coordination.
• Completing a comprehensive written wrap report.

You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• 2 years experience handling, editing, and organizing media materials or related.
• Fluency with Photoshop and Adobe Suite preferred, and use of Dropbox, Flickr and
• Working knowledge of databases along with proficiency in Google Products.
• Ability to prioritize effectively with strong time management skills.
• Outstanding verbal, written, and interpersonal communication skills required to work effectively with a variety of people.
• Excellent organizational skills with the capability to work independently.
• Ability to maintain confidential information required.

You will be successful in this role if you…
• Demonstrate an attentiveness to detail in your daily work with a focus on results.
• Seamlessly manage priorities with defined deadlines.
• Maintain productivity and flexibility in your work.
• Effectively contribute to the overall success of the team through support and collaboration.

In addition to an hourly pay of $20.32, this position is eligible for benefits & perks, highlights include:
• Paid sick leave and Institute holidays

• Employee assistance program

• Employee Wellness Initiatives

• Sundance Film Festival passes and benefits (varies each year)

Jobcode: Reference SBJ-d5n7q3-3-214-184-223-42 in your application.

Salary Details
Salary: $20.32 Per Hour ($ USD)
Company Profile
Sundance Film Festival

The Sundance Film Festival is the ultimate gathering of original storytellers and audiences seeking new voices and fresh perspectives. Our annual program includes dramatic and documentary features and short films; series and episodic content; and New Frontier, showcasing emerging media in the form of multimedia installations, performances, and films.