Temporary Job

Festival Coordinator, Headquarters

Sundance Film Festival

Park City, UT 10-19-2021
  • Paid
  • Temporary
  • Mid (2-5 years) Experience
Job Description
Seasonal Festival Coordinator, Headquarters


The Festival Coordinator, Headquarters is charged with assisting in the operational planning, implementation, and management of Headquarters (HQ), a Sundance Film Festival venue.

Working closely under the direction of Festival Manager, Headquarters, the Festival Coordinator, Headquarters supports Sundance Institute’s commitment to fulfilling a successful and positive in person Festival experience for all artists and patrons.

This full-time, temporary position is based out of our Park City, Utah office from Wednesday, December 1, 2021 through Friday, February 11, 2022 with regular opportunities to work from home. This role is expected to work onsite and extended hours, including evenings and weekends leading up to the 2022 Festival.

Top priorities include but are not limited to…
• Coordinating set-up, teardown, ordering equipment, furniture needs, signage installation, etc. by set deadlines.
• Planning and communicating venue needs with internal stakeholders to have the venue up and running by deadline.
• Updating Headquarters (HQ) Visio’s and spreadsheets including maps, diagrams, equipment needs, timelines, etc.
• Scheduling meetings with internal departments to review and update their office needs, including furniture, linens, signage, equipment, etc.
• Reviewing and providing feedback on HQ decor (choosing linens, lamps, flowers, etc.).
• Inventorying HQ stored warehouse items and equipment pre-, mid-, and post-event.
• Updating the Headquarters “How-to” and reference guides.
• Creating a report both pre- and post-Festival to document existing and new damage to the venue.
• Providing daily operational support to the HQ Venue Manager to ensure successful operations, including performing walkthroughs, removing snow, cleaning, organizing, and opening and closing the venue daily.
• Assisting the Manager with creating volunteer training packets and directing onsite volunteers.
• Performing regular check-ins with each department working out of HQ to ensure prompt resolution to issues.
• Assisting vendors and movers with equipment and furniture deliveries and pickups as necessary.
• Writing a comprehensive written wrap report.

You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• Valid driver’s license and successful completion of DMV background check.
• 2 years experience in venue, event operations, or related.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational skills including the ability to self-manage a work schedule.
• Ability to lift and carry items up to 50 lbs.

You will be successful in this role if you...
• Problem-solve within your work so change can happen quickly and efficiently.
• Help to rally the team around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Provide stakeholders with turnkey spaces that facilitate their event vision.
• Remain organized to keep yourself accountable for meeting deadlines.

In addition to a competitive hourly pay of $19.00, this position comes with awesome benefits & perks, including:
• Eligibility for paid sick leave and holidays
• Sundance Film Festival passes and benefits (varies each year)
• Limited employee assistance program

Jobcode: Reference SBJ-rej102-52-23-219-12-42 in your application.

Company Profile
Sundance Film Festival

The Sundance Film Festival is the ultimate gathering of original storytellers and audiences seeking new voices and fresh perspectives. Our annual program includes dramatic and documentary features and short films; series and episodic content; and New Frontier, showcasing emerging media in the form of multimedia installations, performances, and films.