Executive Assistant

Job Description

Summary of Position

The Executive Assistant will provide administrative support to the EVP, Corporate and Brand Communications. In this role, the Executive Assistant will be responsible for:
• Providing assistance to departmental management and carrying out the functional job tasks associated with the department's business purpose as well as establishing priorities and coordinating work activities in conjunction with the manager

• Implementing administrative systems and procedures including answering and directing phone calls, opening and distributing mail, typing correspondence, maintaining department documents, providing a range of support functions for department

• Establishing the priority of information and work product, to support the overall business objectives of the department

Responsibilities
• Manage and maintain executive calendar, assist in meeting preparation, and schedule/coordinate meetings, conferences, teleconferences

• Screens incoming calls and correspondence and responds independently when appropriate

• Arrange domestic and international travel and prepare expense reports, including coding, scanning, and reconciling; experience with Concur or other expense system preferred

• Coordinate weekly reports with communications team leads

• Develops processes that simplify, automate, and add reliability to all departmental procedures

• Codes invoices and tracks expenditures for budget management

• Manages expense reports for EVP as needed

• Assist in processing of departmental invoices and budget accruals

• Composes and prepares correspondence, reports, and other documents; directs preparation and filing of corporate documents

• Creates and distribute the press clips memos as needed

• Maintains the department's contracts including independent and vendor agreements

• Maintains the department's mailing list, including contacts for talent, agency representatives and vendors

• Creates and maintains department's database and spreadsheet

• Develops and executes various reports as requested by the department

• Various research tasks as assigned

• Cross-functional partnerships with other EAs and teams to assist with on-site and company-wide events

• Supports the team at various events and screenings as needed

Qualifications & Skills
• Minimum of 5 years as an Executive or Administrative Assistant

• Bachelor's degree required

• Strong computer skills including: Internet, Outlook, Microsoft Office (Word, Excel, PowerPoint) required

• Strong research ability and experience

• The ability to juggle multiple projects simultaneously, perform under pressure and pay close attention to details

• Excellent organization, time, and project management skills

• Exceptional written, verbal, and interpersonal communication skills with the capacity to communicate via text/messenger with a fast response time

• Aptitude in basic math (budget, expense reporting, etc.)

• Self-starter with the ability to multi-task, prioritize, and work proactively in a fast paced, high volume, creative and deadline oriented environment with the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround

• Experience working with high-level executive and maintaining the utmost of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company

• MUST get the little details right

• MUST be able to operate independently

• A passion for entertainment and pop culture

About the Company

Business Unit Overview

Starz

With the Company aligning its studio operations behind the growth of its streaming business, Starz has become one of the pre-eminent modern premium global streaming platforms. Offering subscribers more than 7.500 television episodes, including Starz original series and provocative documentaries, along with a broad catalogue of first-run movies, Starz is taking the lead in delivering relatable premium content that makes it the platform of choice among a wide spectrum of female, African-American and other historically underserved audiences. Its focused brand, premium content and freedom from legacy relationships position Starz at the forefront of the new bundles emerging throughout the media ecosystem, a compelling value proposition to complement virtually every kind of subscription platform.

Distinguished by its successful and focused content strategy, top programming, exceptional curation and speed to market, Starz has quickly scaled its platform to become one of the most widely distributed and fastest-growing OTT services in the world, with OTT subscribers making up more than half of its global subscriber base. The Starzplay International premium subscription service offers a ''best of global SVOD'' content portfolio in more than 50 countries throughout Europe, Latin America, Canada, Japan and India through a bespoke and expanding network of distribution partners. The Starzplay Arabia joint venture is one of the leading SVOD operators in the fast-growing Middle East and North Africa region. The proprietary and highly-rated Starz app, a proven hit with US audiences, continues to roll out internationally.
Our Benefits
• Full Coverage – Medical, Vision, and Dental

• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day

• 401(k) company matching

• Tuition Reimbursement (up to graduate degree)

EEO Statement

Nearest Major Market: Los Angeles

Jobcode: Reference SBJ-r1okp0-13-59-82-167-42 in your application.