Full Time Job

Executive Assistant


New York, NY 03-16-2023
  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description
We are looking for an Executive Assistant to provide support to the Global Head of Advertising Business Marketing at Spotify. You will work with leadership to accelerate business results by providing creative, strategic, tactical and organizational support for needle-moving marketing initiatives. In addition, you will also be responsible for partnering with internal teams for industry events, client engagements, crafting of presentations, providing assistance with meeting preparation, client research, and administrative support to our team. You will serve as a point of contact between top management, team members, and related partners across Spotify.

What You'll Do
• Schedule work-related meetings and events including managing calendars on short noticeHandle expense reports and other day-to-day administration
• Coordinate extensive business travel logistics with detailed itineraries
• Coordinate, set up and execution of off-site/team building activities and departmental social events
• Plan and complete internal all hands team meetings and events
• Plan and complete client events, industry conferences, and internal offsites
• Act as the team's point person for questions/concerns relating to the cadence of the business, meeting agendas and calendar planning
• Meeting/calendar organization, booking travel, and processing invoicing and payments

Who You Are
• A min of 5+ years of experience reporting to a senior executive
• Highly organized and efficient with meticulous attention to detail
• Able to bring a focused and steady sense of administrative and operational expertise while remaining calm under pressure
• A committed self-starter, forward thinker, and problem solver
• Able to meet tight deadlines, handle multiple projects and expectations, and maintain a sharp focus while managing challenging priorities
• Accomplished in mastering a constantly evolving and challenging schedule
• Proactive and can anticipate needs and/or changes that may occur
• Able to be a standout colleague and collaborate effectively with other team members & staff
• You are a true travel hacker, able to find the best itinerary and logistics options
• Experienced in working in a fast-paced dynamic and international environment
• Excellent proficiency using Mac programs, Microsoft Office Suite, as well as Google apps and calendarHighly proactive, and able to initiate change in a positive, constructive way
• You are comfortable creating and delivering presentations via keynote, Google slides, and PowerPoint
• You have a strong quantitative outlook, matching analytical skills, the ability to do non-linear thinking and you know how to identify and implement creative solutions
• You care about the organization, efficiency and clear communication. You also have a strong interest in developing strategic skills in the context of business and technology
• You are an effective listener and communicator and can operate with a wide degree of creativity and latitude

Where You'll Be
• We've introduced Work From Anywhere to give you more options!
• While we will ask you to pop into the office from time to time, we are giving you the flexibility to work from home should you choose to do so.
• Working hours? We operate within the Eastern time zone for collaboration

The United States base range for this position is $ 96,849 - $121,061 , plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, monthly meal allowance, 23 paid days off, 13 paid flexible holidays. These ranges may be modified in the future.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world's most popular audio streaming subscription service.

Jobcode: Reference SBJ-g66qoj-18-206-92-240-42 in your application.

Salary Details

Salary Range: $96,849 to $121,061 Per Year ($ USD)