Full Time Job

Administrative Assistant, Central America & Caribbean - Latin Regional Office

Sony Music

Miami, FL 2 days ago
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Administrative Assistant, (CAC) Central America & Caribbean - Latin Regional Office

Administrative Assistant, Central America & Caribbean (CAC) - General Management Office

As the Administrative Assistant, you will report to the VP, Finance for Sony Music Latin Regional Office and be based out of our corporate headquarters in Coconut Grove, FL. The goal for this role is to provide administrative and coordinator-level support to three key executives, VP of Finance, Associate Director, A&R and Associate Director, Business Development for the Central America and Caribbean management team.

The ideal candidate will be a bilingual (Spanish/English) Administrative Assistant and/or Coordinator with strong communication and interpersonal skills. They will also bring positive energy into everything that they do, be passionate about Latin music and its culture, be super organized, excellent time management and strong technical skills. If this is you, please continue reading...

What you'll do:
• Act as a liaison between three key executives and a wide array of internal and industry contacts (co-workers, senior executives, artists, managers, attorneys, etc.) and external contacts (vendors, agencies, partners, etc.)
• You will provide general administrative and coordinator-level support to three key executives on the business development team, which will include but not be limited to:
• meeting coordination, travel and expense reporting and event planning.
• Archiving and maintenance of critical files, records and song demos
• General project management (as needed) and as requested by team
• Coordinate general information and document flow across departments in the Sony Music family (marketing, digital,, finance, legal, business development, etc.) for different projects, video shoots and other initiatives.
• Manage end-to-end Account Payable process (including vendor work-for-hire agreements, vendor set-ups, creating purchasing orders, obtaining approval for invoices, initiative payment processing and following-up to ensure timely processing of all invoices)
• Provide coordination of regional artist travel, studio bookings, media/press junkets and other related marketing events
• Maintain label copies, notes and credits for upcoming releases
• Coordination of efforts to find new source material for artists (song writing sessions, mix sessions, etc.)
• Archiving and maintenance of critical files, records and song demos

Who you are:
• Bachelor's degree in Business Administration, Communication or related field is preferred.
• Entertainment Industry (Music, TV/Film, Art, Fashion, Sports) experience is preferred.
• Minimum 2 years of prior administrative/coordinator level support experience working for two or more executives.
• Bilingual (English and Spanish) with strong verbal and written communication skills. Portuguese a plus.
• You are proficient with MS Suite (Outlook, Teams, Excel, PowerPoint) and Keynote. Tableau or Marketing Cloud experience a plus.
• Self-starter with strong interpersonal skills:
• Able to work independently but be a team player.
• Positive, flexible attitude to problem-solve and excel in rapidly changing and fast-paced environment.
• Able to work under pressure with renowned artists and high-profile clients.
• Extremely organized to manage time and priorities, set and achieve goals, juggle multiple projects and meet deadlines simultaneously.
• Exceptional listening, verbal and written communication skills.
• Strong social skills, cultural awareness and emotional intelligence to build long-standing relationships with co-workers, artists, managers, attorneys, vendors etc.
• High degree of professionalism when managing confidential information.
• Flexible to work overtime to attend occasional evening events and showcases. (content shoots, recording sessions, etc.)

Jobcode: Reference SBJ-rb1n8y-3-80-3-192-42 in your application.