Contract Job

Marketing Operations Coordinator

Sesame Workshop

New York, NY 05-05-2022
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  • Paid
  • Contract
  • Entry (0-2 years) Experience
Job Description
The Marketing Operations Coordinator supports the Marketing & Creative Operations Manager, with centralized departmental wide duties including, contract, vendor, and budget management. This role will collaborate closely with the legal and finance teams, seeing through contracts, invoices and updating related workbooks.

Responsibilities
• Processes departmental Contracts, SOWs and Invoices and reconciliation back to the overall operating budgets
• Assists with financial operating budget, tracking commitments and actuals to ensure budgets are on track
• Resourcefully solves invoice inquiries and ensures resolution on a timely manner
• Maintains regular communication with Supplier, Vendors and Partners with the status of their contracts and invoices
• Monitors and fields inquiries from Sesame Central email, which includes brand creative inquiries
• Regularly pulls and sorts departmental project and time reporting
• Documents and maintains operational initiatives and material across but not limited to:
• Process workflows
• Standard Operating Procedures
• Systems and Tools: Project Management Tool, Digital Asset Management, Time Tracking, Contract Management, etc.
• Training Material, Training Events
• Assists with paperwork and processing for onboarding new department hires and coordinates department training and onboarding
• This position will take on other duties as assigned, including general office support
• Supports department administrative duties and ad hoc projects

Qualifications:
• Bachelor's degree preferred
• 1-2 years of administrative experience preferred
• Expected regular work schedule of 5 days (35 hours) per week with overtime eligibility in a hybrid work environment
Other Desired Skills
• Strong attention to detail
• Well organized and excellent time management skills with the ability to prioritize
• Ability to work well and exercise good judgment under pressure
• Self-motivated with the ability to problem-solve
• Takes ownership and accountability of assigned projects and tasks with strong follow-through
• Excellent interpersonal skills and works well on a team
• Effective oral and written communication skills
• Computer literacy and proven proficiency in Microsoft Suite programs (Microsoft Excel, Word, PowerPoint)
• Knowledge of Workfront Project Management Tool a plus
• Ability to handle sensitive information appropriately with a high degree of confidentiality

About Sesame Workshop
Sesame Workshop is the nonprofit media and educational organization behind Sesame Street, the pioneering television show that has been reaching and teaching children since 1969. Today, Sesame Workshop is an innovative force for change, with a mission to help kids everywhere grow smarter, stronger, and kinder. We're active in more than 150 countries, serving vulnerable children through a wide range of media, formal education, and philanthropically-funded social impact programs, each grounded in rigorous research and tailored to the needs and cultures of the communities we serve. For more information, please visit www.sesameworkshop.org

Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Jobcode: Reference SBJ-d8z4zk-34-204-174-110-42 in your application.