Full Time Job

Department Coordinator, International Social Impact

Sesame Workshop

New York, NY 08-27-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

Sesame Workshop is looking to hire a Coordinator, International Social Impact. The coordinator will work with a small team in the International Social Impact Department. The International Social Impact oversees the work of 5 functional/international program areas and 3 country offices. This team is composed of two Senior Vice Presidents and a Manager who all work closely to support our global programs and country offices. The Coordinator will manage various activities including scheduling, meeting planning, travel coordination, and expenses.

The ideal candidate will be a collaborative team player who is flexible and proactive and at times work independently. The right candidate will be globally minded, able to work across multiple cultures and geographies. The right candidate must be skilled in managing multiple tasks and conflicting priorities with accuracy and attention to detail. Critical to the success of this position is the development of positive working relationships, particularly in dealing with senior executives across the organization and with other key stakeholders.

RESPONSIBILITIES
• Pro-actively manage the SVP's scheduling needs, which may include heavy scheduling commitments
• Assist to effectively prioritize and plan meetings per the upcoming goals of the team
• Participate in meetings/calls when requested and with the team, and keep notes of meeting action points
• Track activity deadlines and deliverables arising from meetings
• Develop international travel itineraries, related logistics, and follow up
• Submit and track Concur requests as required, primarily (but not limited to) the expense reports related to the travel
• Process contracts in a contract database and coordinate with Legal Department for contract preparation/review
• Monitor contracts, including reviewing invoices and confirming that deliverables have been met before submitting for payment, tracking payments to ensure compliance with contract terms, and keeping the SVP's and team updated as necessary
• Manage retreat planning, meeting preparation, coordination, and logistics which may include setting up teleconferences, Microsoft Teams, and catering needs
• Assist in the onboarding process for new hires/temporary staff/consultants/interns including logistical set-up and orientation
• Provide administrative process and planning support to the team as required
• Assist in responding to requests for information from internal and external sources and draft appropriate responses
• Collect and organize information from Sesame Workshop staff and country offices in support of program strategies and other needs
• Prepare presentations and other materials for the team as required

QUALIFICATIONS
• BA/BS or equivalent experience
• 1-2 years of experience
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• Direct experience in the nonprofit sector as a staff member, board member, or volunteer, preferably including some international experience preferred
• Excellent interpersonal and communication skills with attention to detail
• High degree of integrity, confidentiality and discretion required
• Demonstrated dependability and sense of urgency about getting results
• Must be able to prioritize a variety of time-sensitive tasks
• Must have excellent judgment, independent thinker and resourceful
• Strong organizational skills
Other:
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficiently
• Highest degree of integrity, professionalism, diplomacy
• Comfortable working with people at all organizational levels
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline-driven environment

Department Overview

Sesame Workshop's International Social Impact department, a division of Social Impact and Philanthropy, develops and implements Sesame's powerful initiatives to serve children and families around the world, building strong partnerships and coalitions to maximize reach and impact. Building upon the familiarity and appeal of the trusted, beloved Sesame Street characters – and their global counterparts – we create and disseminate unique educational resources and tools for families most in need. Sesame's research-driven programs reach many children who would otherwise have little or no access to early childhood education and support all aspects of children's development – including healthy habits, cognitive development in areas such as early literacy and math, and social-emotional well-being and resilience. We reach and engage children and the important adults in their families and communities using multiple media platforms and innovative strategies – from television and radio to digital media, mobile technologies, books, E-books, magazines, classroom materials, teacher/provider training, social media, and more.

Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Jobcode: Reference SBJ-r11eyv-3-235-175-15-42 in your application.