Accounts Payable Coordinator

Job Description

Accounts Payable Coordinator (part-time)

Accounts Payable Coordinator (part-time)

Accounting & Finance

Footprint Center

Phoenix, Arizona

Suns Legacy Partners includes several companies and many different departments that support the Phoenix Suns, Phoenix Mercury, and Footprint Center.

Would you like to win championships and create sustained success? Suns Legacy Partners is looking for individuals that are committed to pursuing excellence and be part of creating memorable experiences.
Our Accounting team is seeking part-time Accounts Payable Coordinator to assist our A/P Manager with the end-to-end accounts payable process for all entities within the organization. This includes verifying all invoices are processed and routed to the appropriate business owners for approval, verifying all invoices are completely and accurately processed in the general ledger system. This role will also help facilitate the weekly check run process.

What we need from our Coordinator:
• Operates as the primary point of contact in the department for routing invoices in Papersave software for Coding / Approval. This includes:
• Researching statements related to invoicing to confirm payment
• Expediting missing Invoices
• Communicating with vendors & internal employees to invoicing & answer questions.
• Assists in weekly check runs and credit card payment processing
• Conduct final review, printing, and mailing of checks.
• Cut and distribute runner check for arena events.
• Establishes and maintains both new and existing vendor profiles for payment.
• Downloads and prepares expense reporting from Concur software system to submit to HR for payment. This also requires review for accurate coding and sufficient back-up documentation.
• Assists in processing Annual 1099 reporting.
• Ability to maintain regular and reliable attendance
• Other administrative duties as assigned
Our Ideal Candidate Will Possess:
• Proficiency with Microsoft Office systems, including Word, Excel, Outlook, and PowerPoint
• Experience with Microsoft Dynamics GP or similar general ledger software
• Excellent attention to detail and verbal/written communication skills
• Ability to multitask in processing a high volume of invoices
• 10-Key data entry proficiency

Education and Experience:
• 1-2 years of Accounts Payables or Bookkeeping experience preferred.
• Knowledge General of Accounting practices is preferred.

What can you expect:
• This role will typically operate 20-25 hours a week, with an ideal schedule focused on Monday, Tuesday, and Wednesday, based on the standard processing timelines within the organization.
• Flexibility with the hours and days in the schedule may be available depending on the impact to the needs of the organization.
• While rare, there will be occasional needs to operate on weekends, evenings, and some holidays to meet business needs.
• This is a Security Sensitive role due to the requirement to handle financial data and process payments
• Ability to stand for extended periods of time
• L-Light Work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible.
• Ability to work and communicate in noisy environments
• This role is computer based and will require extended periods of time working in front of a computer screen
• Repeating motions that may include the wrists, hands and/or fingers
• Ability to interpret data and respond accordingly
• Ability to Read, Write & Speak in English

Perks:
• Discounts at Fanatics Team Shop
• Tickets available for Phoenix Mercury and Rattlers games

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The work environment characteristics described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The Phoenix Suns are an Equal Opportunity Employer M/F/D/V

Jobcode: Reference SBJ-robxw4-216-73-216-62-42 in your application.