Publishing Assistant, Kokila

Job Description

Publishing Assistant, Kokila (Open to Remote)

The team at Kokila is seeking a Publishing Assistant who believes in our mission and wants to help us expand our impact.

Kokila publishes New York Times bestselling and award-winning literature for children and young adults across all formats and genres. By elevating stories from traditionally underrepresented voices and making space for storytellers to explore the full range of their experiences, we deliver books that inspire and entertain readers, and add nuance and depth to the way children and young adults see the world and their place in it. Learn more at penguin.com/kokila-books-overview.

Application Deadline: July 28, 2023 at 11:59pm EST

The Essentials:

The Publishing Assistant provides administrative support to the imprint, reporting to the Publisher and Executive Editor, all while coordinating with various departments in the division, agents, authors, and illustrators. In doing so, you'll need to be comfortable with a rapidly changing agenda and your ability to prioritize and maintain attention to detail will be key.

With this in mind, to be successful in this role we feel that you'll need:
• Great organizational skills to navigate a high-volume environment
• Clear and effective communications skills, especially as you liaise remotely across multiple teams
• Strong ability to prioritize your work and calendar independently
• Strong ability to manage competing and changing priorities
• Evidenced ability to manage communication and workflow in a proactive manner
• An interest in the current children's literature market

Responsibilities and duties:
• Assist the imprint with daily administrative and clerical tasks, such as:
• Serve as the administrative liaison for the imprint when interfacing with other departments to set up meetings, share requested materials, and print materials for meetings
• Schedule recurring imprint meetings
• Prepare departmental PowerPoint presentations
• Support with invoices and contracts
• Update and maintain department contacts' information
• Register books with the Library of Congress
• Mail author copies
• Keep track of Kokila reviews and awards
• Update online metadata
• Submit paperback transmittal forms
• Organize submissions sent to Kokila through PYR's Emerging Voices program, which adds inclusivity to our submission process
• Coordinate and send out the Kokila creator newsletter
• Assist with imprint Instagram and Twitter accounts, which includes scheduling posts and writing copy
• Occasional editorial tasks, like drafting descriptive text about our books and researching competitor titles across various platforms and current trends
• Support the Publisher with daily administrative and clerical tasks, such as:
• Manage Publisher calendar
• File Publisher expenses

The salary for this position is $48,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

If you are someone who thrives in a creative and inclusive environment and you're interested in this opportunity, please apply using our online application process and include your resume and cover letter to expand on why you feel you'd be a great addition to our growing team. We look forward to hearing from you!

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Jobcode: Reference SBJ-d2kyvy-3-138-121-183-42 in your application.